We are seeking a highly motivated and experienced Accounts Administrator for our client based in Galway City Centre. It is a part-time (24-28 hours per week) position and has the view of a permanency once probation is passed. The ideal candidate will have a strong background in financial administration and data management, with a keen eye for detail and excellent organizational skills. This role is essential in ensuring the smooth operation of our financial processes, including invoice management, data entry, and handling solicitor reports. Additionally, some experience as a medical secretary would be advantageous.
Key Responsibilities:Invoice Management: Process, verify, and reconcile invoices. Ensure all financial transactions are accurately recorded and reported.Data Entry: Maintain and update financial records, ensuring accuracy and compliance with company policies and regulatory requirements.Solicitor Reports: Handle incoming reports from solicitors, ensuring timely and accurate processing.Payments Management: Oversee payments going in and out, including processing payments, managing accounts payable/receivable, and ensuring timely disbursements.Bookings Management: Arrange and manage bookings by post, ensuring all logistical details are handled efficiently.Medical Secretary Duties: Assist with the preparation and maintenance of medical charts and records, ensuring confidentiality and accuracy.Qualifications and Skills:Experience: Minimum of 3-5 years in an accounts administration role or similar position.Education: A degree in accounting, finance, business administration, or a related field is preferred.Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Office Suite, particularly Excel.Attention to Detail: High level of accuracy and attention to detail in all aspects of work.Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks effectively.Communication Skills: Excellent verbal and written communication skills. Ability to interact professionally with solicitors, clients, and team members.Medical Secretary Experience: Basic knowledge of medical charting and record-keeping is a plus.Personal Attributes:Integrity: Honest and ethical with a strong commitment to confidentiality.Problem-Solver: Ability to identify issues and resolve them efficiently.Team Player: Willingness to collaborate and work effectively within a team environment.Adaptable: Flexible and able to adapt to changing priorities and environments.
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