JOB OVERVIEW The Accounts Assistant position will assist the Financial Controller and General Manager with efficient and effective assistance in relation to the co-ordination, recording and reporting of all financial activities.
To ensure the day-to-day operations are carried out in line with department and Hotel standards.
To always provide 100% quality service to guests and colleagues.
To carry out duties in accordance with statutory, health and safety requirements.
STANDARDS To implement departmental standards in accordance with the SOPs Effective Communication Skills TRAINING To attend all statutory training To attend other training sessions as per the departmental training plan or as and when required by management.
FLEXIBILITY To accept flexible work schedule, when necessary, in line with business requirements.
To give full cooperation to any colleague or guest requiring assistance in a prompt caring, helpful manner and to be flexible in assisting around the Hotel in response to business and client needs You will normally be required to work at the Holiday Inn Express, but you may be required, from time to time, to work at the employers other places of business or premises of subsidiary companies, as the employer may require.
You will be given as much notice of any change in the place of work as reasonably practicable.
HEALTH & SAFETY RESPONSIBILITES To ensure all accidents, incidents and suspicious occurrences are reported to the relevant people and to assist in providing all relevant backup.
To maintain own working area tidy and in good shape.
To report defective materials and equipment to appropriate individual To be familiar with and adhere to all rules and regulations of the hotel with specific regard to: - Hygiene - Fire procedures - Health and safety at work - Security regulations MORALE & MOTIVATION To work with the management team to ensure good morale is always maintained within the team To assist the other departments in identifying any problem areas and to assist in the resolutions of same COMMUNICATION To maintain good liaisons and communications with management and all other departments To regularly attend departmental meetings To attend any other meeting as necessary KEY RESPONSIBILITES You will report to the Financial Controller.
Training will be provided on all the below finance function requirements.
Your main areas of responsibility will include, but are not confined to: To attend the daily briefing as required Prepare Financial Reporting General ledger management Managing petty cash and credit card expenses Reconciling on daily income audits and assisting with daily bankable transactions by recording and verifying all monetary transactions Preparation of the weekly cash lodgments.
Record and reconcile petty cash transactions.
Assisting with Procure Wizard system reviewing orders recorded and assisting all the queries from other users and suppliers.
Assisting with Accounts Payable function with reconciliation of the purchases/creditors ledger on a timely basis and responding to creditor queries in relation to invoices and balances.
Assisting the Accounts Receivable function by sending out invoices, assisting with any debtors queries and ensuring prompt payment collection.
Assist with preparation of monthly management accounts and the annual year end accounts & audit process.
Liaise with other departments as necessary to ensure accuracy of relevant information.
