Accounts Payable Assistant Company Profile Hanley Energy is an internationally acclaimed innovator in the fields of energy management, critical power, and data centre control solutions, serving various business sectors worldwide.
With our headquarters based in Ireland and offices situated in the US, Sweden, Australia, and Germany, we possess an abundance of experience and proficiency in delivering, designing, setting up, and maintaining energy management and monitoring systems, data centre control solutions, and critical power to an array of clients in Ireland and globally, across various business sectors.
Company Benefits: Salary with excellent career development opportunities Company Healthcare Plan Company Pension Scheme Death in Service Life Insurance Employee Assistance Programme & Wellbeing Programme Academic assistance & Structured In-house training Hanley Energy Affinity Scheme Free parking at all locations Hybrid Work Model where applicable The Role: An Accounts Payable Assistant is responsible for managing and processing a company's outgoing payments.
This role includes handling invoices, ensuring accurate and timely payment to vendors, maintaining financial records, and reconciling account balances.
Key tasks involve verifying and entering payment details, matching purchase orders with invoices, resolving discrepancies, and communicating with suppliers regarding payment issues.
Additionally, an Accounts Payable Assistant might assist with month-end closing activities, preparing reports, and ensuring compliance with company policies and accounting regulations.
Strong organizational skills, attention to detail, and proficiency in accounting software are essential for this role Role Requirements and Responsibilities: Processing high volumes of accounts payable invoices in a multi-currency environment Process accounts receivable invoices in a multi-currency environment.
Ensuring the correct VAT treatment for invoices across multiple countries Liaise with vendors to resolve invoice discrepancies when required.
Work closely with the purchasing/procurement/logistics and sales departments to resolve any supplier queries that may arrive Preparing and processing payment runs to creditors Reconciliation of vendor accounts Processing and reconciling credit card and expenses claims Support intercompany reconciliation Support month end close activities Participate in AP/AR process improvement initiatives Monitor and manage a busy email account Other ad hoc duties as they arise Minimum Requirements and Skills: Proven experience working in a fast-paced AP/AR role ideally within the manufacturing industry SAP experience an advantage but not essential Excellent attention to detail and communication skills Organised, efficient and deadline driven Needs to be flexible and have the ability to respond to the changing needs of a fast-moving business.
Ability to work as part of a team Skills: Accounts Payable Invoicing SAP Accounts Receivable VAT Vendor Management Finance Benefits: Group Life Assurance Paid Holidays Parking Pension Fund hybrid work annual Bonus VHI
