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About TMF GroupTMF Group is a leading provider of employee, financial and legal administration services, helping clients invest and operate safely around the world.
Our 11,000 experts in over 125 offices across 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.
Job purposeSupports the Capital Markets Transaction Services (CMS) and Global Entity Management (GEM) teams on administrative, company secretarial and office-based tasks.
Responsible for assisting with general administrative duties, co-ordination of post and filing whilst working in a timely and efficient manner to support the team's successful delivery of corporate administrative services to clients.
This role requires daily attendance in the office.
Office Based Responsibilities Filing and archiving of original documents and company records with storage provider and on site to the correct foldersAssist with HMRC tax reclaim processFacilitating printing, signing and sealing of documents in the office (as instructed by the CMS or EM teams) and liaising with courier deliveries and directors to ensure documents are collected and returnedCollecting and reviewing post and courier deliveries and assigning to the relevant teamMonitoring of the TMF general mailbox and forwarding documents to teamsAssist with notarisation/legalisation of documentsSupport the CMS and GEM teams on general administration queries including ordering seals, office or post supplies for signings and/or board meetingsFiling of various external forms under team supervisionAssist with Mail Forwarding servicesAssist with the co-ordination and resolution of Know Your Customer (KYC) queriesSupport general team administration activities including scanning, filing and the co-ordination of document signing by directorsAdhere to TMF internal procedures and ensure compliance with TMF's Risk and Control framework and processes.
This includes ensuring the 4 eye principle is always followedMake suggestions for continuous improvement, challenging the status quoEnsure all client data is managed with integrity and suitability maintainedSupport successful delivery of client work with accuracy and completenessWork under the direction of the Client Account Manager ensuring work is delivered on time to high standards Job specific requirements A degree in Law, Business or a closely related field is desirableResourceful, independent and strong problem-solving abilitiesExcellent written and communication skills, with strong ability to plan ahead and organise themselvesAnalytical structured mind set with ability to follow and build upon existing processes and ensure data is maintained with accuracy and consistencyFluency in English is essential, with knowledge of other languages an advantageProficiency in MS Excel and MS Word is essentialSupport incorporation and subsequent Entity Management activities for clientsSupport the team's entities remain fully compliant with relevant legislationSupport process enhancement initiatives100% timely and accurate personal time writing Working at TMF Group offers 21 days of annual leave plus an additional day per year until it reaches 25 days.
2 additional leave days per year (Good Friday and an extra TMF day at Christmas time) Health insurance with Laya Healthcare worth around EUR 1,400 Pension schemeDeath in service benefit of 4x salary Discounted gym membership through FLYEfit and tax saver commuter tickets Study assistance Study leave Online personal development and technical courses through our Learning Management System with a range of course that employees can take part in.
*Please note, we'll contact selected Candidates only.
