Job Description The Executive Assistant will provide comprehensive administrative, organisational, and operational support to the Chief Executive.
You will possess exceptional interpersonal and communication skills, coupled with a keen eye for detail.
The successful applicant will be responsible for managing schedules, coordinating meetings, handling sensitive information, and providing administrative assistance as required.
This is role can be hybrid working if required.
About The Role Diary and Travel Management: Proactive Scheduling: Manage calendar with meticulous precision, ensuring appointments are strategically scheduled, maximising efficiency and minimising conflicts.
Travel Coordination: Expertly arrange all travel plans, including flights, accommodation, and transportation, securing the best options while adhering to budget constraints and personal preferences.
Availability & Communication: Maintain a constant awareness of availability, proactively updating relevant parties and ensuring clear and timely communication regarding appointments and travel arrangements.
Communication Management: Gatekeeper and Liaison: Serve as the primary point of contact, managing all enquires from external stakeholders, effectively handling inquiries, filtering information, and arranging follow where required Correspondence & Reporting: Prepare and meticulously proofread all correspondence, reports, and presentations, ensuring clarity, accuracy, and professional presentation.
Meeting Support: Efficiently organise and coordinate meetings, including scheduling, preparing agendas, and taking detailed minutes.
Administrative Support: Project Management: Provide administrative support for key projects, including task management, documentation, and follow-up, ensuring smooth project progress.
Research & Information Gathering: Proactively research topics and compile relevant information, providing timely and accurate reports to support decision-making.
Office Management: Handle office administrative tasks, including managing office supplies, maintaining files, and overseeing office equipment.
Strategic Initiative & Proactive Support: Anticipating Needs: Demonstrate a keen understanding of needs and priorities, anticipating requirements and proactively taking initiative to streamline processes and ensure smooth workflow.
Problem-Solving: Identify and address potential issues before they arise, seeking solutions to challenges and ensuring seamless operations.
Continuous Improvement: Contribute to developing and streamlining administrative processes, constantly seeking opportunities to enhance efficiency and effectiveness.
Castle Leslie Estate believes that embracing equality and diversity in the workplace benefits not just Castle Leslie Estate, but also individual employees, divisions, and our customers.
All our employees bring their own background, work style, distinct capabilities, experience, and characteristics to their work.
We recognise that our talented and diverse workforce reflects the diversity of our customers and markets, and we want to utilise the widest range of skills, knowledge and experience in our business while complying with legislation.
Skills Needed About The Company Castle Leslie Estate has been officially recognised as one of the Best Workplaces in Ireland and a Great Place to Work for the last three years.
It boils down to trust.
Great Place to Work helps organisations quantify their culture and produce better business results by creating a high-trust work experience for all employees.
Their unparalleled benchmark data is used to recognise Great Place to Work-Certified companies and the Best Workplaces.
Everything they do is driven by the mission to build a better world by helping every organization become a Great Place to Work. In addition, we were voted by the public as Ireland's Favourite Place to Stay 2023 and 2022.
One of Castle Leslie Estate's finest assets is its employees, and we are always looking for very friendly, highly skilled and professional staff to join our existing team.
A flexible attitude, excellent inter-personal and customer service skills are key requirements.
We provide a competitive salary, an excellent working environment and unique benefits for the right candidates.
Company Culture Nestled on 1,000 acres of undulating Irish countryside, dotted with ancient woodlands and glittering lakes, Castle Leslie Estate is one of the last great Irish estates still in the hands of its founding family.
The Leslie Family arrived in Ireland in the 16th Century and bought the Estate at that time.
Today, this Irish estate is led by the current custodian, Sammy Leslie. Her overwhelming desire is to protect the Estate for future generations.
Desired Criteria Required Criteria Closing Date Friday 31st January, 2025