Executive Assistant Place of work: On-site Park West, Dublin 12 /Duration: Permanent / Hours of work:Monday to Friday Office Hours.
About the Company and the Role: Auxilion is an award-winning provider of IT support services, technologies, and consulting.
We specialize in delivering bespoke solutions for both public and private organizations in the UK and Ireland.
We are seeking a highly organised and proactive Executive Assistant.
The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently.
This role requires a high level of discretion, initiative, and the ability to work in a fast-paced environment.
Position Responsibilities: Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Communication: Serve as the primary point of contact with internal/external stakeholders.
Handle correspondence, emails, and phone calls with professionalism and confidentiality.
Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for executive meetings.
Project Management: Assist in the planning and execution of special projects and initiatives.
Track progress and ensure timely completion of tasks.
Document Management: Organize and maintain files, documents, and records.
Prepare reports, presentations, and other materials as needed.
Event Planning: Coordinate company events, conferences, and executive off-sites.
Manage logistics and ensure smooth execution.
Research and Analysis: Conduct research and provide insights on various topics to support decision-making.
Compile data and create reports as required.
Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times Technical Competencies: Education:Bachelors degree in Business Administration, Communications, or a related field.
Experience:Minimum of 5 years of experience as an Executive Assistant, preferably in the tech industry Business Competencies: Excellent organisational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to multitask and prioritise effectively.
High level of discretion and professionalism.
Strong problem-solving skills and attention to detail Our Company, Auxilion About Us Work matters.
Its where we spend a third of our lives.
At Auxilion we strive to be a great place to work, with career opportunities and the development of people in our DNA.
Our competitive advantage is how we support our clients on their journey.
Our people have a passion for their work, our culture and values.
Whether your focus is technical, sales, finance or anything in-between, our roles aim to provide each person with meaningful impact and plenty of space to grow.
Skills: Administrative Support Meeting Coordination Document Management Event Planning