Overall, Purpose of the Job We are seeking a highly organized and detail-oriented individual to join our Facility Management team at Kilkenny as a Catering Administrative Coordinator 5 days per week.
The successful candidate will be responsible for managing and coordinating the administrative functions of food contract operations, ensuring that our facilities are operating smoothly and efficiently.
Responsibilities Manage the day-to-day administrative functions of the catering department, including scheduling appointments, answering phone calls, and responding to emails.
Maintain records and databases related to catering operations, including inventory, HACCP files, and budgetary information.
Coordinate with vendors, contractors, and other third-party service providers to schedule and oversee maintenance and repair work in the restaurant.
Ensure that all catering activities comply with company policies, procedures, and legal requirements.
Assist with the development and implementation of policies and procedures related to catering operations.
Collaborate with other departments and stakeholders to ensure that the catering department operations are aligned with organisational goals.
Manage procurement of supplies, equipment, and materials necessary for facility management operations.
Track and record all hospitality and free issue weekly and report drawn up for manager Help on tills at front of operation at lunch time Responsible for uploading photos to the AI till system and running reports Requirements Bachelor's degree in business administration, hospitality, or a related field.
2+ years of experience in facility management administration or catering industry Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office and Apleona facility management software.
Ability to work independently and as part of a team.
Knowledge of industry regulations and best practices related to facility management.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Working Pattern Monday to Friday 9 am to 5 pm.
Location Kilkenny, Ireland