Clerical Officer/Pa

Clerical Officer - PA to Section Officer Our client, a public sector body, wishes to hire a Clerical Officer on a temporary 3-month contract initially. You'll be responsible for the day-to-day administrative functions of the office, reporting to the department manager.
This role will cover all administrative tasks from reception, front of house, minute taking, Dictaphone typing, both email and letter correspondence, working to strict service level agreements, data entry, filing and any other adhoc tasks. This role is an on-site position and will suit someone immediately available.
RESPONSIBILITIESSupporting the SEO in all administrative needsChecking, verifying and recording invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer InvoicesProcessing orders in respect of Janitorial items and Oil requestsGeneral administration duties, e.g. filing, typing, data input, photocopying, scanning etc.Minute taking as requiredDealing with queries by phone, email and postContacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contractsAttending and arranging tender viewings with prospective Cleaning Companies with the Assistant Staff Officer and attending committee meetingsAny other duties as assigned by the Staff Officer/Senior Executive OfficerREQUIREMENTSProficient with Microsoft Office; Word, PowerPoint and ExcelPrevious HSE experience is desirableStrong typing skills are essentialDictaphone typing is desired but not essentialExcellent communication, organisational and presentational skillsAttention to detail, prioritisation and deadline orientation
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