Clerical Officer Part Time

Clerical Officer Our client, a public sector body, wishes to hire an experienced administrator who is immediately available for a part time (2 days) Clerical Officer position on a temporary 3-month contract based in Galway City.
RESPONSIBILITIES Supporting the SEO in all administrative needsChecking, verifying, and recording invoices on behalf of the Senior Executive Officer in respect of utility bills, agency, storage, cleaning, and printer invoicesProcessing orders in respect of janitorial items and oil requestsGeneral administration duties, e.g., filing, typing, data input, photocopying, scanning, etc.Minute taking as requiredDealing with queries by phone, email, and postContacting relevant stakeholders to follow up on queries particularly in relation to invoices and services not provided as per contractsAttending and arranging tender viewings with prospective cleaning companies with the Assistant Staff Officer and attending committee meetingsAny other duties as assigned by the Staff Officer/Senior Executive OfficerScheduling clinicsProcessing claim formsProcessing and issuing Primary Medical Certificates to people with disabilitiesSending out clinic appointment lettersKeeping the client database up-to-dateREQUIREMENTS Proficient with Microsoft Office: Word, PowerPoint, and ExcelStrong typing skills are essential.Dictaphone typing is desired but not essential.Excellent communication, organisational, and presentational skills.Attention to detail, prioritisation, and deadline-oriented.
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