Unijobs on behalf of our public sector client have a requirement for a Clerical Officer to join their team.
The duration of this post is initially 6 months with likely extensions thereafter.
First couple of months would be fully onsite in South Dublin but potential for hybrid working thereafter.
Working 35 hours per week the successful candidate will be employed as an agency employee and will be paid an hourly rate of €18.48 per hour based on an annualised salary of €33,756.
The successful candidate will accrue 28 days annual leave per year and paid Bank Holidays.
Principal Duties & Responsibilities: Ensure the efficient day-to-day administration of area of responsibility.
Provide support and guidance to staff, acting as a role model and mentor.
Ensure that deadlines are met, and service levels maintained.
Support the preparation and issuing of office documentation (correspondence, reports, etc.)
to the highest possible standard to ensure quality and accuracy.
Ensure that archives and records are accurate and readily available.
Maintain confidentiality of documentation, records, etc.
Maximise the use of technology in ensuring work is completed to a high standard.
Ensure line management is kept informed of issues.
Ensure that stakeholders are kept informed and that their views are communicated to middle management.
Organise and attend meetings as required.
Take minutes at meetings and prepare for timely circulation following meeting.
Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying Line Manager of any deficiencies.
Ensure that service users are treated with dignity and respect.
Act on feedback from service users/customers and report same to Line Manager Essential Criteria: Previous high-level clerical/administration experience supporting a busy department/team is required.
Must have excellent IT and MS Office skills particularly in Excel and Access.
Must have excellent data processing and attention to detail skills.
Must have planning, organising and diary management skills.
Experience in the day-to-day operations of data in various formats.
High level of proficiency with Microsoft Outlook and Word.
Experience working collaboratively with multiple internal and external stakeholders.
Plan and organise work effectively.
Address priority issues and ensure the operation runs efficiently and effectively.
The ability to work both independently and as part of a team.
Comfortable working in demanding, fast-paced environments Excellent customer service, organisation, and communication skills.
Unijobs is an equal opportunities employer *This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role* Skills: Clerical Officer Clerical Administration Admin Reports MS Office Benefits: Accrue 28 days AL per year
