The Role / LocationThe main function of this role is to support the Building Management of the premises, reporting to the Property & Facilities Management team at Savills.
The candidate must be able to manage a fast-paced environment.
Strong planning and co-ordination skills are essential with management of various stakeholders at the building the fulcrum of this role.This role is public facing where you will act as one of the primary points of contact providing concierge services for the property covering the morning shift from 7am-3pm or the evening shift from 2pm-10pm.Key ResponsibilitiesHave a strong work ethic, pro-active attitude, keen desire to learn and willingness to take ownership of a projectCheck in arriving visitors, providing access using security and access control systemActing as a main point of contact for tenants and visitors and greeting them in a friendly, courteous and professional mannerHandling communication with contractors undertaking maintenance on siteManaging and updating contractor log and contractor documentation via Savills online systemOperating the main reception phone system and inbox, including responding to all queries in a timely mannerOverseeing and maintaining daily administrative operations to enhance and support a cohesive and efficient office environmentOrganising meetings where requestedScheduling and communicating key dates and eventsManaging car park operations i.e.
ensuring arriving visitors are parked in their designated spaceEnsuring reception operations run smoothly with consideration to GDPR guidelinesSkills, Knowledge and ExperiencePrevious experience in a customer facing roleAbility to prioritise with good problem solving and decision-making skillsStrong communication and interpersonal skillsMust have excellent IT skills and software experienceExperience in working on multiple projects simultaneouslyHave strong self-management, organisation and administration skillsHigh attention to detailStrong team working skillsPrevious experience in a concierge role or the hospitality industry would be desirable.Savills Ireland is an equal opportunity employer.Savills aims to attract, recruit and retain the best people from the widest possible pool of talent.
As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone's talents and abilities and where diversity is positively promoted.
