The details for the selected vacancy are shown below.
Overall Purpose of the JobTo take the lead in providing Facilities Support on the client premises. Reporting to the line manager, you will assist and take ownership of including but not limited to:
PPM's hard and soft services including schedulingReactive support for hard and soft services including schedulingFinancial controlAdministrative supportHealth and SafetyEnergy managementProjects including move management, space planning, logistics, and energy management, enabling the client business to carry out their activities in a safe, comfortable, productive, and cost-effective environment.Main Duties and ResponsibilitiesProperty & Facility related inspections.Ensuring expenditure does not exceed budget.Liaising with Local Authority if necessary.Liaising with clients and attending client meetings.Ensuring that all contracts are in place with the subcontractors, including an appropriate SLA and Contract Summary Agreement.Monitoring all subcontractors and their associated services in conducting their works in a safe and comprehensive manner.Monitoring all PPM and Reactive work that may impact the business and liaising with the business to ensure the PPM can be completed.Formal Reporting to clients, preparation of monthly reports along with annual report submissions while meeting deadlines.Efficiently input facilities-related data on the CAFM system on a daily, weekly, and monthly basis to comply with KPI's. Ensure compliance with other non-CAFM KPI's also.Monitoring, managing, and reporting on all expenditure.Providing timely reports to the Client & Apleona management that will ensure they are updated on all reactive/projects being conducted on-site.Raising PO's and approving invoices.Manage site-based team ensuring the SOP's for all Apleona staff onsite are up to date and each team member understands their duties.EH&S policies and procedures onsite including Permit to work, fire warden duties, and first aid responder if requested by the client.Maintain auditable records for all in-house and outsourced PPM/reactive activities and ensure all documents are filed in an orderly fashion/on the CAFM system.Performs any other related duties/reasonable requests as assigned by management.Person SpecificationCustomer-focused style.Excellent professionalism.Must be self-motivated and able to motivate others.Excellent problem-solving skills.Must be enthusiastic, honest, sincere, and have integrity.Must possess a dynamic approach to achieving continuous improvement.Excellent people management and communication skills.Preference to full driver's license and access to a car.Flexible and able to facilitate client needs including site visits at short notice.Excellent organizational skills and attention to detail.Ability to perform well in a fast-paced environment.Qualifications and ExperienceA minimum of 2 years of experience in a similar position.Financial recording and reporting experience.Excellent administration skills, Microsoft Office.Working Pattern52 Mon-Fri 0800-1700, 40 hours per week
Ref:13697
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