Requisition ID 5384 - Posted - Administrative - Fixed Term Contract Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities. If you are having difficulty uploading your CV online or in fully accessing any information on this site please email ****** Role Profile Job title: Corporate Information Services (CIS) Administrator
Division: CIS Unit
Reports to: Senior Manager, CIS
Job Family: Corporate Services
Career Stream: Professional
Career Zone: Administration
Contract Type: 12 Month Fixed Term Contracts with potential for permanent option [Full Time & Part Time available]
*** Closing Date for Applications: 26th November 2024 *** Summary of the Business The National Treasury Management Agency (NTMA) provides asset and liability management services to the Irish Government. It has evolved from a single function agency managing the National Debt to a manager of a complex portfolio of public assets and liabilities.
Businesses managed by the NTMA include borrowing for the Exchequer and the management of the National Debt, the State Claims Agency, the New Economy and Recovery Authority, the Ireland Strategic Investment Fund and the National Development Finance Agency, and the NTMA Future Ireland Funds business unit with responsibility for the management of the Future Ireland Fund and Infrastructure, Climate and Nature Fund. In addition, the NTMA assigns staff and provides services to the National Asset Management Agency, the Strategic Banking Corporation of Ireland and Home Building Finance Ireland (together the "Affiliate Agencies") and is subject to transparency legislation including pertaining to Freedom of Information (FOI) and Access to Environmental Information (AIE).
Working at the NTMA offers excellent benefits including:
Flexible work options including hybrid working and variable work hours.An extensive wellbeing programme.Excellent learning and development opportunities that allow for full career development within the organisation.A diverse range of initiatives: LGBT+, Gender Matters, Disability Awareness, Sports & Social, Volunteering and lots more.Reimbursement of annual professional membership fees.Competitive salary and 25 days annual leave.Career Average Defined Benefit Pension Scheme.Role Summary/ Principal Accountabilities The NTMA is seeking to recruit an ambitious, highly experienced Administrator with an interest in furthering their career and gaining experience in, and beyond, administration in a dynamic and fast-paced environment to facilitate the efficient and effective administration required within the CIS Unit. This is ideally suited to a highly experienced individual with a minimum of 5 years' experience in a similar role.
Key Responsibilities Core Team Activities may include: Supporting the senior members of the team in responding to transparency legislation requests (i.e. Freedom of Information (FoI) and Access to Information on the Environment (AIE)) and General/Departmental queries.Supporting the Parliamentary Questions (PQ) process including uploading to Sharepoint.Assisting with Data Sharing and Governance Act 2019 requirements.Monitoring and actioning emails received in the Information mailbox (and others as required).Providing administrative assistance in respect of Accessibility/Disability/Irish Sign Language legislation.Reviewing and updating intranet pages & external webpages as required.Operational Support Activities: Processing of purchase orders and invoices.Undertaking records management and archiving as required.Managing the Contracts Register including the generation and issuing of reports.Assisting the Records Officer and associated requirements.Providing administrative assistance regarding Budget and Expenditure and other financial reporting matters as required.General Activities: General administrative duties including scheduling meetings, preparing correspondence and PowerPoint presentations.Providing assistance to CIS Senior manager and senior members of the CIS team as required.Knowledge Relevant experience in an administration role and preparation of meeting documents.General knowledge/experience of a number of the above areas would be beneficial.Experience Candidates will be expected to have five years' experience working in a similar administrative role and hold a third level qualification of at least level 8 on the National Qualifications Framework.Experience working in a public sector body would be beneficial.Skills Ability to work in a team environment and communicate effectively with internal/external stakeholders.Demonstrate ability to work on own initiative.Strong verbal and written communication skills.Ability to meet tight deadlines while maintaining excellent attention to detail.Strong organisational skills.Work effectively and efficiently in a fast-paced environment to a high standard.Strong knowledge of Microsoft Office Suite.Pension Abatement If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointee's re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012.
Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position.
Applicants will be required to complete a Pre-employment declaration to confirm whether they have previously availed of a Public sector pension scheme.
The NTMA is proud to be an equal opportunities employer. We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society.
#J-18808-Ljbffr