OverviewAre you an organized, proactive, and detail-oriented professional ready to make a significant impact at the executive level?
This role offers an exciting opportunity to work closely with senior leaders, including the Chief Financial Officer, Chief Risk Officer, and occasionally the CEO, to ensure seamless operations and strategic support.
You will report to the Executive Administration Manager.
From managing complex diaries and travel arrangements to preparing executive-level documents and coordinating high-profile meetings, you will be at the heart of critical decision-making processes.
If you thrive in a fast-paced environment, excel at building strong professional relationships, and are passionate about delivering excellence, this position could be the next step in your career.
ResponsibilitiesTo enjoy this opportunity, you will have significant experience in the following areas:
Deputising for the EA Manager, including supporting the CEO on occasion.Diary management - accommodating changing requirements, updating contacts, maintaining task/action lists, and email management including monitoring, filing, and responding to emails.Planning and arranging meetings (daily, monthly, and quarterly) and conference calls, including all logistics involved.Preparation and collation of documents for meetings, ensuring all filing systems are expertly maintained.Daily management and coordination of all activities ensuring the CFO & CRO are well briefed and prepared.Preparation of monthly expenses and timesheets.Management of all travel arrangements and relevant logistics involved, preparation of detailed itineraries to be distributed before all trips.Compiling Executive documents including Board Papers, Reports, and Presentations, complex briefing packs, minutes, and agendas to support a range of meetings.Files and other records (softcopy and hardcopy) maintenance along with the extraction and retrieval of information.Building strong relationships with the PM Group Holdings (Executive Directors and Independent Directors) senior management and PM Group colleagues across the group and clients.This role will also include support to the Finance Leadership Team.QualificationsWhile you will be part of a team, your strengths will include:
Strong organizational and administrative expertise.Excellent communication and interpersonal skills.Friendly, positive, and flexible attitude to work.Ability to work on own initiative.Handling sensitive and confidential information with discretion and professionalism.This is a permanent role and while it is a hybrid position, due to the nature of this role, you will need to be flexible to be in either the LoughMahon or Fota office when required.
Why PM Group?PM Group is an employee-owned, international project delivery firm with a team of 3,600+ people.
We are world leaders in the pharma, food, medtech and mission-critical sectors.
From our network of offices in Europe, Asia, and the US, we work with the world's leading organisations.
We are focused on growing a sustainable business centred around our people, our clients, and trade partners.
As an employee-owned company, we are inclusive, committed, and driven.
Corporate Responsibility and Sustainability are the heart of our business strategy.
Inclusion and Diversity are core to our culture and values.
Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents, and ideas.
Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.
Our Benefits Include:Flexible working arrangements, including a hybrid working policy.An employee-owned share scheme.
All employees have the opportunity to invest in the company, contributing to its success.Pension, bonus, educational assistance, and many other benefits.PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process.
If you require any assistance in this regard, please let us know.
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