Zurich Insurance Europe is looking for an Executive Assistant to provide a variety of confidential support services to the General Insurance Executive Board including, but not restricted to: full meeting and travel co-ordination, vetting and arranging appointments, maintaining industry and Zurich group key contacts, first draft reports and presentations and management of action points.
Your RoleAs an Executive Assistant your main responsibilities will include, but not necessarily be limited to, the following:
Diary and meetings managementHandle work of a highly confidential and sensitive natureHandle/screen and prioritise incoming communicationsManage and resolve queries on behalf of the Senior Management TeamEmail management as requiredManage business events, travel and accommodation arrangementsProduce a variety of documents, mail and presentation materialsProvides administrative support to individual(s) including the organisation of presentations and the analysis and interpretation of information/data and budgetsCoordinate itineraries for visiting executives (including: organisation of meetings and numerous other company personnel; catering arrangements; transportation arrangements; preparing detailed itineraries and distributing them)Compilation and analysis of expensesManage local procurement needs as requiredManage records ensuring effective and efficient filing and retrieval systemsOrganises all aspects and acts as secretary for ad-hoc meetingsProduces correspondence, reports and other documents which meet high standards of quality and service, which will include co-ordination of budgets and the compiling and distributing of minutes and reports;Develops efficient and effective management information systems and procedures that allow swift and easy access to key documents and files; including monitoring and reporting on CUO & Management Team budgetCo-ordinates and reports on the completion of action points as per meeting minutes on behalfYour Skills & ExperienceAs an Executive Assistant your skills and qualifications will include:
Ideally have 7 years' experience working as a senior executive assistant/PA. It would be an advantage to have previously worked supporting Operational and IT functions but not essentialStrong secondary education/preferably degree educatedExcellent use of English language and grammarExcellent skills in Word, Excel and PowerPoint are prerequisiteFinancial Services relevant professional certification would be desirableMinute taking and report writingExpert high level time management and prioritisation skillsExcellent written and oral communication skillsSelf-starter with confidence and commitment to professional deliveryExcellent communication, influencing and negotiation skillsHighly motivated and flexible individualAbility to work unsupervised and take ownership of queries/issues, bringing them to a successful conclusionExcellent organisational skills and time managementAbility to work under pressure, often with tight timescales and often with a limited briefConstructive with the ability to take pragmatic decisionsFlexibility in working hours to accommodate demands of different time zones.Diplomatic and highly confidentialUsed to working with senior executives and sensitive dataThe position holder will need to demonstrate a flexible approach to cross-country working and undertaking additional working hours when requiredAdditional InformationPrimary work location is Blackrock based but occasional travel may be required to other Zurich locations.
If you value an exciting and varied working environment and meet the above requirements, then our Recruiter, Jemma Doran is looking forward to receiving your application by clicking on the button "Apply online".
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