Executive Assistant

Executive Administrative Assistant My client has a very exciting opportunity for an Executive Assistant to join their busy team. The successful candidate will support up to three executives with calendar, travel and expenses, while managing general administrative tasks.
Responsibilities Include:
- Calendar
• Calendar Invitations management (solve conflicts, alert about cancellations, new meetings, and urgent situations).
• Meetings & Events Arrangements (Internal & External).
• Organize catering for events
- Travel
• Travel Arrangements (Travel Pre-Approval, Cross Border Travel Assessment (CBTA), Visa, Air ticket, Car Rental, Hotel Booking).
• Transportation Coordination, Security Template, International Roaming.
• International assignment topics (when applicable).
- Expenses
• Expenses Reimbursement (CONCUR), Citi Visa Corporate Card management.
• Buy Services & Goods (Expenses Pre-Approval, BOND catalogue items & other purchases).
• Medical Reimbursements (when applicable).
- General Administrative Tasks
• Support with organizing digital document using Box/ one drive ensuring information is organized, protected and easily accessible.
- Correspondence & Communication Support
• Handle and prioritize incoming and outgoing correspondence. Receiving and screening Outlook emails, phone messages, letters, and packages.
• Express Mail (Fedex/DHL), etc.; and redirecting when appropriate.
Contact ****** or call 01 614 6166 for more information.

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