Our client based in Dublin 8 is recruiting for an Executive Office Administrator to join their Communications Team on a temporary basis.
Working closely with the Strategic Communications Manager, the main responsibilities of the role will include: Internal Communications Management of cross-divisional Information, Events and Awareness Calendar Scheduling, co-ordinating and producing monthly all staff webinars (and other events as required), including preparation of content Scheduling and co-ordinating of content for Quarterly CEO Newsletter Development, implementation and monitoring of IC activities initiatives, liaising with Divisions and Departments in the development of content Updating content on the business' Intranet and ensuring co-ordination of materials across internal and external platforms (e.g., the organisation's TV Screens, LinkedIn, Website) Management of Internal Comms mailbox, responding to queries etc.
Administrative and communications support for the organisation's Blended Working Preparation and delivery of updates, reports and presentations on initiatives Tracking, measuring and reporting of internal communications activities Digital Communications Scheduling, co-ordinating and producing LinkedIn content and associated analytics and reporting Supporting website updates Events & Conferences Liaising with external organisations to co-ordinate the organisation's participation in conferences, events etc.
Preparing materials for conferences and events (e.g.
presentations, briefing notes, branding etc.)
Administration Development of Executive Office processes and procedures Assisting with the procurement of supports and services related to Executive Office activities Essential requirements: A minimum of two years relevant and satisfactory experience of working in a busy office environment.
Excellent verbal and written communication skills Intermediate to advanced level MS Office experience particularly Word, Excel, PowerPoint and Outlook.
Working experience of MS Teams and/or similar shared platforms is required plus a proven aptitude to pick up other software quickly Highly organised, with strong attention to detail and good numerical and analytical skills Experience of working with diverse teams Experience of undertaking and effectively managing a significant workload, including the management of concurrent departmental projects Ability to work on own initiative, with strong multitasking capabilities Ability to work to tight deadlines and prioritise tasks effectively Demonstrate a good understanding of, or the ability to quickly learn, the public sector working environment Fluency in the English language, both written and oral