The Facilities Coordinator is responsible for ensuring that the organization's facilities are maintained to high standards, operating efficiently, and supporting the overall workplace environment. This role involves coordinating maintenance, repairs, and operational services while ensuring compliance with safety and regulatory standards. This role will be a temporary position to begin with a view to the right candidate becoming permanent & joining the team permanently. OB22
Key Responsibilities:Coordinate and oversee daily operations of the facility, including maintenance, repairs, and cleaning services.Monitor and maintain building systems such as HVAC, lighting, and security.Manage office space planning, moves, and reconfiguration.Liaise with contractors and vendors for maintenance and service agreements.Obtain quotes, negotiate contracts, and ensure timely completion of work.Evaluate vendor performance to ensure high-quality service delivery.Conduct regular inspections to ensure compliance with health, safety, and environmental standards.Maintain records of inspections, safety training, and emergency procedures.Coordinate fire drills, evacuation plans, and first-aid resources.Track and manage facilities-related budgets, invoices, and expenses.Maintain inventory of office and maintenance supplies, reordering as needed.Act as the primary point of contact for employees regarding facility-related issues.Respond to requests, inquiries, and emergencies promptly and effectively.Ensure clear communication of any disruptions, maintenance schedules, or changes in facility use.Identify and implement cost-saving initiatives and environmentally sustainable practices.Propose improvements to optimize workplace functionality and aesthetics.Qualifications:Education and Experience:Bachelor's degree in Facilities Management, Business Administration, or related field (preferred).2+ years of experience in facilities coordination, property management, or a similar role.Skills and Competencies:Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in facilities management software and office tools (e.g., MS Office).Knowledge of building systems, maintenance procedures, and safety regulations.Certifications (Optional/Preferred):Facilities Management Professional (FMP) or Certified Facility Manager (CFM).Occupational Safety and Health (OSHA) certification.
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