An Amazing Career Opportunity for a Front Office Administrator!! Location: Galway, Ireland
Job ID: 32427
This role is the first point of contact for visitors and contractors entering the site. The successful candidate will manage the reception desk in a professional and welcoming manner and will ensure HID security screening measures are followed. Will provide support to Facilities, Finance and HR functions by performing various administrative tasks as required.
Who are we? HID powers the trusted identities of the world's people, places, and things, allowing people to transact safely, work productively and travel freely.
As our Front Office Administrator, you'll support HID's success by: Being the first point of contact for all phone calls and visitors onsite, directing messages and visitors appropriately.Managing incoming post and courier deliveries.Ensuring visitor screening is completed in line with our security protocols.Managing uploading of content to AV screens sitewide.Ensuring Reception area and First Aid room are maintained in an orderly fashion.Managing Meeting Room booking system.Preparing Boardroom in advance of meetings and ensure it is stocked with water, snacks etc. Coordinate with IT to ensure AV functionality is tested and working.Organising catering for internal meetings.Coordinating hotel reservations, car transfers and other hospitality requirements for visitors.Stocktake of canteen supplies (coffee beans, napkins, etc.) and re-order as required.Overseeing weekly milk deliveries.Providing ad hoc administrative support to Accounts Payable and HR functions to include generating Purchase Requisitions, assist with corporate card administration, upload policy documentation to internal system and other ad hoc tasks.Ordering stationary supplies for office.Attending training as required.Ensuring compliance with environmental, security and health & safety regulations.Developing and maintaining strong working relationships with colleagues.Must always work in a confidential manner and with discretion.What we will love about your background: Must have exceptional verbal and written communication skills.Must speak, write and effectively communicate in English.Proficient in Outlook including calendar management.Excellent MS Office suite ability.Excel and PowerPoint.Why apply? Empowerment: You'll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don't need to check all the boxes. If you have most of the skills and experience, we want you to apply.Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.We make it easier for people to get where they want to go!
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.
When you join our HID team, you'll also be part of the ASSA ABLOY Group, the global leader in access solutions. You'll have 61,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
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