Ref: AGSHORM/0724 Job Title: Head of Records Management, An Garda Sochna Location: Dublin 1 Application Method: GetGot Application form only - The Role: The Head of Records Management, An Garda Sochna, will be tasked with developing, implementing, managing and monitoring an organisational wide records management strategy for the management of paper, data and electronic information and records.
The Head of Records Management will lead out on ensuring best practice in records management across the organisation, providing recommendations for the better protection, preservation and access to active and archived records.
Alongside the Data Protection Unit (DPU) and the Freedom of Information Unit (FOI), the RMO will become an internal centre of expertise for the organisation on best practice in data and information management.
The Head of Records Management will lead and coordinate the work of the RMO in assisting business areas with the scoping, development and implementation of new policies and procedures, providing management teams across An Garda Sochna with advice on the practical implications of key business decisions and records management and providing an oversight function for senior leadership on the progress of implementation of new policies, procedures and practices.
Principal Duties and Responsibilities: The key responsibilities of the position of Head of Records Management are: Develop, implement, manage and monitor an organisational wide Information and Records Management Strategy introducing a suite of policies on data and records management, classification and retention.
Work collaboratively with relevant process owners and external stakeholders in order to continuously improve the efficiency and effectiveness of the services provided by An Garda Sochna.
Drive and continuously improve data and information management processes.
Provide an oversight and reporting function for senior management on the effectiveness of internal and external policies, procedures and guidance relating to records management.
Assist business areas to devise and maintain robust records systems that comply with quality standards and statutory requirements.
Lead work to clarify the role of Information Asset Owners, Data Stewards, and Certifying Officers across the organisation, supporting education and training for Garda personnel appointed to these roles.
Provide general advice and guidance to the organisation as a whole on records management issues and best practices.
Project management of the Information and Records Management Strategy, scoping the key deliverables and timescales for this work and providing a reporting function to senior management on the progress of implementation.
Establish, guide and facilitate the work of a Records Management Steering Group, seeking representation and input from across all relevant business areas within An Garda Sochna.
Act as the lead liaison for the organisation with the National Archives and other key external stakeholders on issues of records management, retention and archiving.
Assist An Garda Sochna in complying with its obligations under National Archives legislation, in particular to assist with the transfer of records, where appropriate, to the National Archives.
Lead and manage the Records Management Office to ensure it delivers on its functions for the organisation.
For further information and to complete an online application form please visit Staffline GetGot Jobs Ireland or click apply now.
CV's will not be accepted for this role.
If you submit a CV or blank document you will get an email with a link to complete the online application form.
Closing date for all completed online application forms is 3PM, Friday 6th September 2024.
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**Applicants must be authorised to work in the UK and Ireland.
We are unable to sponsor or take over the sponsorship of an employment visa at this time.
** Skills: AGS Records Management Government An Garda Sochna
