International Payroll Specialist Locations: Ireland - Cork
Time Type: Full time
Posted on: Gestern ausgeschrieben
Job Description Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead's therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
Job Requirements: Reporting to the Payroll Manager, Global Financial Solutions, the position will be responsible for the administration of Payroll processes across several countries. This role is based in the International GFS in Little Island Cork.
The GFS currently manages payrolls for approx. 40 countries across the EMEA, LATAM, ASIA PAC & Canada regions. This position will interface with the Payroll provider, Gilead HR & Finance, ensuring a high-quality Payroll service to the management and staff of Gilead affiliates in all countries of operation.
Work with HR and Payroll providers to ensure consistent and accurate flow of information and that Payrolls are processed accurately, timely and in accordance with country local requirements. Month end payroll activities-preparing journals, accruals and Balance Sheet reconciliations. Ensure that monthly and yearly local tax payments and compliance requirements are met. Ensure sufficient controls are in place and are implemented to capture changes month on month and any differences are reconciled and explained. Schedules, participates and facilitates payroll related meetings and presentations. Provides timely and accurate reporting to internal and external agencies, e.g. Inland Revenue, etc. Prepares employee and payroll tax payments. Create and maintain control DTP documentation, process flows and procedures. Ensure a consistent focus and involvement in driving efficiencies and process improvements. Manage the Payroll SPARC ticketing system ensuring requests are answered in a timely manner and filed appropriately. Work with external providers regarding specific payroll treatment for employees' e.g. expatriate and international assignments. Working with internal and external audit to ensure the integrity of the payroll information. Assistance on Project related activities as required. Knowledge, Experience and Skills: The person we seek is an experienced International Payroll Specialist. Experience of setting up and/or operating Payroll processes in a Shared Service Centre in a multi-country corporate environment is advantageous as is an excellent standard of working in SAP & proficient in the use of Microsoft Excel, Word and PowerPoint. Excel skills need to be of a demonstrably high standard.
The person will have and be able to demonstrate the following key competencies/skills:
Accuracy: Attention to detail to ensure every employee is paid correctly and on time. Timely Delivery: Ensure all activities are completed to the deadlines set. Customer service: A commitment and focus on customer service – defining and exceeding multiple customer expectations and inspiring the team to deliver on the service commitments. Process focus: Skills in process analysis, assessment and improvement and creating a team environment where continuous improvement is encouraged. Interpersonal Skills: An effective team player, with developed communication and negotiation skills to focus on building and maintaining strong relationships with the Payroll process stakeholders. Problem Solving: A clear, fast thinker, problem solver, able to translate business needs into pragmatic solutions and implement them. Diversity: Able to work effectively in a multi-functional, multi-cultural environment and be open to change and the challenges that arise in a fast-moving environment. Handle complexity: Able to handle the ambiguity and complexity that arises seeking out clarity at all times. Languages: Communicate effectively in English. French or other languages an advantage. Preferably IPASS qualified or international equivalent. Behaviours Resilient profile with the ability to deliver in an ambiguous environment. Ability to engage and manage multiple stakeholders to achieve the objective. Curious with learning agility. Operationally excellent. Organised with systematic approach to prioritisation. Process orientated to achieve the business objective. Gilead Core Values: Integrity (always doing the right thing). Teamwork (collaborating in good faith). Excellence (working at a high level of commitment and capability). Accountability (taking personal responsibility). Inclusion (encouraging diversity). Equal Employment Opportunity (EEO) It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual's gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.
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