Legal Secretary Financial Markets Dublin 2 International Firm Hybrid Working Profile Main purpose of the role: To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks.
Key relationships: Daily contact with Partners and Associates for work allocation. Daily contact with other secretaries and team administrators within and across practice group(s) to provide/request assistance. Regular contact with your Secretarial Co-ordinator or Secretarial Manager for wider work distribution. Occasional contact with Secretarial Manager for escalations or issues. Building and maintaining relationships with colleagues and key stakeholders. Main Duties & Responsibilities: Diary and contact management Proactively manage and maintain fee-earners' diaries, scheduling appointments and co-ordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes. Having a good knowledge of fee earners clients, liaising with their PAs. Monitor individual responses for meetings and update fee-earner(s) as required. Ensure fee-earners have relevant materials and information in advance of each meeting. Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external. Monitoring and responding to post and/or emails, prioritising correspondence to enable fee-earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails on behalf of fee-earners to reduce volume. Person Specification: Education / Qualifications / Experience: Experience working as a secretary within a professional services environment. Knowledge and Technical Skills: Good working knowledge of all Microsoft applications. Experience of working with house-styles and branding. Good working knowledge of document and client relationship management systems, OCR/PDF software and financial recording applications. General Skills: Client service orientated approach. A proven working understanding of teamwork. Problem solving skills and solutions focused. Advanced communication skills at all levels. Self-management, ability to take ownership and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment. Accountability and professionalism. Some key information: We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution. We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.
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