Securitas Security Services are currently recruiting for a Logistics Specialist.
BENEFITS: Full-time contract of employment Illness benefit scheme 24 hour EAP (Employee Assistance Programme) free confidential counselling and advice supporting our employees in a number of areas. Employer Contribution Pension Scheme from the day you join the Company Progression, training and development opportunities Christmas Savings Scheme Discounted Private Healthcare Scheme (Cash back on everyday medical costs, such as dental check-ups, optical, GP and Emergency Department visits.)
Internal recognition schemes Bicycle to work scheme from the day you join the Company (Save up to 52% on a bike and accessories) Group Scheme (Access to hundreds of discounts from well-known brands and retailers, as well as access to hundreds of high-quality online education courses from some of the world's leading learning institutions.)
Employee Refer a friend incentives Substantial Maternity Leave top up payment The Logistics Specialist will provide high-level administrative support for the Datacenter Physical Security program to ensure goals and objectives are accomplished in accordance with established priorities, timelines, and required specifications.
ESSENTIAL FUNCTIONS Acts as the primary owner and manager of the Physical Security Logistics (PSPUR) mailbox.
Serves as a point-of-contact for client and external vendors systems used by the program onsite and at Headquarters.
Acts as a problem solver in multiple internal systems and processes to deeply understand the many systems related to their tasks as well as provide training and guidance to other team members who utilize the systems.
Owns and updates a variety of process documents, job aids, templates, and checklists.
Conducts annual review of Logistics-related documents in partnership with stakeholders; identifies opportunities for process improvement.
Own full purchase order lifecycle with multiple suppliers ensuring products are delivered on time including but not limited to RFQ, RFI etc Responsible for troubleshooting purchasing issues / invoicing challenges with domestic and international suppliers and global field operations teams.
Perform purchasing research for new products under the direction of Logistics Manager or global field operations teams.
Uses client meeting technology; schedules and facilitates a variety of meetings and webinars; completes and distributes meeting minutes accordingly.
Assists with individual and group office moves making necessary updates to internal systems and associated business collateral while providing internal communication of changes to the larger team.
Identifies opportunities and leads projects that drive process improvement within the Logistics team; recommends changes to workflows and operating practices to improve efficiency.
Documents and provides weekly progress update on goals and milestones achieved.
Maintains a customer service approach to problem solving and works with customers to find solutions to their questions or concerns.
At the direction of the Logistics Manager, performs other duties as assigned to ensure the overall success of the Datacenter Physical Security program.
MINIMUM HIRING STANDARDS Must be at least 18 years of age.
Must have a reliable means of communication, such as cell phone.
Must have a reliable means of transportation (public or private).
Must hold or be able to obtain a valid Driver's license or equivalent.
Must have the legal right to work in Ireland and the European Union and maintain that right.
Must have the ability to speak, read, and write English fluently.
Must have a high school diploma, secondary education equivalent, or GED.
Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
EDUCATION/EXPERIENCE Associate degree and 2 years of related experience required, Bachelor's degree highly preferred, or an equivalent combination of education and experience sufficient to perform the essential functions of the job as determined by the company.
Intermediate-level skill using Microsoft Office applications, including Word, Excel, PowerPoint, Teams, OneNote, Project, Visio, and SharePoint.
COMPETENCIES Excellent organizational skills and high attention to detail.
Effective time management to deliver projects on-time and that meet expectations.
Ability to receive direct or indirect instruction in written, oral, diagrammatic, or schedule form, and act upon such instruction to accomplish a given task or project.
In the event of unclear instruction, must have the ability to ask for clarification without prompting.
Excellent problem-solving skills Competent writer; exhibits knowledge of spelling, grammar, and punctuation.
Experience working in a fast-paced, detail-oriented workplace where judgment and professionalism were necessities.
Capably work under pressure while maintaining a professional image and approach with both internal and external customers.
Thorough understanding of standard office procedures and practices.
Ability to create and revise documentation with a variety of stakeholders.
Ability to thrive in a detail-oriented environment with quickly changing requirements.
Demonstrated ability to quickly learn unfamiliar areas of business.
Ability to exercise independent judgment and decision-making skills.
Ability to communicate clearly and concisely, both verbally and in writing.
Ability to interact effectively at all levels and across diverse cultures.
Ability to be an effective team member and handle projects responsibly.
Strong customer and results orientation.
Ability to multi-task.
WORKING CONDITIONS AND PHYSICAL/MENTAL DEMANDS: Required ability to manage multiple tasks concurrently.
Computer usage, which may include prolonged periods of data analysis.
Handling and being exposed to sensitive and confidential information.
Regular talking and hearing.
Frequent lifting and/or moving up to 10 pounds, and occasionally up to 25 pounds or kilo equivalents.
Close vision, distance vision, and ability to adjust focus.
May be required to use vehicle in the performance of duties.
Securitas is an equal opportunities Employer P.S.A.
Licence Number : 00352 Website: https://www.securitas.ie/ Available jobs: https://www.securitas.ie/careers/available-jobs/ Benefits at Securitas: https://www.securitas.ie/careers/benefits-at-securitas/ Securitas Integrity Line: https://www.securitas.ie/sustainability/securitas-integrity-line/