Description NUA Manufacturing is leading the innovation revolution in modern methods of construction for Ireland's homes of tomorrow.
We are changing the game, bringing ground-breaking technologies to our industry to supply more homes of a higher standard to meet demand.
Our people, our expertise and our cutting-edge manufacturing technology, thinking and techniques for fabricating timber frames and light gauge steel drives our ambition to lead the market and set new standards in home construction.
This is a support role working with the Procurement and Stock Manager in supporting the procurement process while also managing essential office administration tasks that ensure our operations run smoothly.
Requirements Key responsibilities and Duties Assist in the procurement process by creating and processing purchase requisitions via our internal requisition log, in a timely manner, dealing with supplier communication, and coordinating delivery schedules.
Issue PO's to suppliers and ensure all receipts are processed through the system in an accurate and timely manner and manage all queries from our AP team and assist in the reconciling of supplier accounts.
Coordinate shipments and site goods dispatch with couriers and freight forwarders as needed.
Process incoming goods in our business system and promptly report any discrepancies.
Carefully review order acknowledgments and confirmations with attention to detail.
Generate and submit Non-Conformance Material Reports (NCMR's) to our Suppliers.
Support the office administration, including managing office supplies, organizing documents, and handling correspondence.
Collaborate with various departments to ensure timely procurement and administration tasks align with business objectives.
Support the ERP system by providing assistance in the use and implementation of the system.
Participate in inventory management and stock control, ensuring the availability of necessary materials.
Schedule and coordinate meetings, events, and travel arrangements as required.
Ensure alignment with company policies and procedures in both procurement and office management processes while meticulously tracking records in accordance with document retention policies and safeguarding data protection protocols.
Assist with administrative tasks by creating reports, presentations, and documentation, while also taking on a vital role in the organization and safeguarding of key procurement documents such as invoices, contracts, and delivery notes.
Maintain a professional image for the company in all dealings with public and stakeholders.
Other ad-hoc duties as required by the organization as the role develops.
Requirements Previous experience in a similar administrative role, preferably within a manufacturing or procurement environment.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent organizational skills with attention to detail and the ability to multitask.
Strong communication skills and the ability to work effectively within a team.
Problem-solving abilities and a proactive approach to tasks.
Understanding of procurement processes and inventory management is essential To be considered for this role you will be redirected to and must complete the application process on our careers page.
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