Job Title: Office Book Keeper.
Job Type: Full-time Location: Northbridge Service Station, Kilmallock, Co.
Limerick Main Purpose of Job: To effectively manage, develop, motivate and lead the administration /office Staff.
Relationships: Responsible to: Senior Executive Managers & C.E.O of JB Business.
Responsible for:recording and maintaining a company's daily financial transactions.Preparing reports for the managers and trial balances to assist the accountants.
Also supports with payroll, collect debts, generate invoices and make payments.
Liaison with: HR Manager, Area Manager, Office Manager, Office employees and company auditors.
Main tasks of job: Ensuring financial ledgers are maintained and monthly accounting processes are followed.
Working with a hands on approach, to the entire office team.
Responsible for organising workloads, monitoring own progress and performance, determining work priorities, paying particular attention to productivity, systems, efficiency, profitability and quality control through regular audits.
Correct use of appropriate technology.
To carry out stock checks on equipment and materials as required.
To arrange/carry out the induction and on the job training with office staff, ensuring those are trained to required standards.
To liaise with Human Resources promptly, with open communication and integrity.
Involvement in implementation of new financial and operational systems.
Co-ordinate escalation/identification of issues and advise Senior Management of potential/operational risks.
Provide Business Analysis to improve processes, productivity and performance, and support effective decision making.
Accountable for all tax and regulatory returns.
Ownership of revenue reconciliation.
Manage relationships with external and internal auditors, tax advisors, and other professional advisors.
Prepare monthly management accounts including Profit and Loss Accounts, Balance Sheets and Cash Flow.
Prepare weekly financial reports including forecasting of profits, cash and payroll.
Preparation of monthly Accruals, Prepayments and Balance Sheet Reconciliations.
Preparation of year end Accounts.
Ensure a strong accounting and operational control environment to safeguard assets.
Promote credible awareness of all company Policies and Procedures and Health and Safety Practices.
Ensuring all employees have appropriate training and understanding on Policies and Procedures and Health and Safety Practices to secure compliance.
Implement and follow up on CAPA plans in relation to any audit non-conformances outlined by you or other departments.
Developing the business, assisting the Store Manager/Franchisee build relationships in local communities, assisting in the development of an LSM plan with the Manager/Franchisee for each store to generate business and goodwill in each community Oversees employee relations and customer complaints having the potential for significant impact on the business and takes the necessary action and advice to minimise effect.
As required prepare weekly KPI reports, relative to; sales, productivity, man hours budgets, stock, margins, wastage.
Attend weekly management meetings at Head Office, prepared and open to new challenges with a proactive mindset.
Action any issues that arises on a day-to-day basis.
To ensure compliance with all legislation i.e.
working time act rest periods, max working hours etc., equality legislation, grievance and disciplinary procedure.
Ensure accurate records are maintained including time and attendance, time sheets, site minutes etc.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Your Profile: Accounts Technician or Accountant, with 3+ years PQE in a management role, who is results orientated, commercially astute, revenue and profit focused.
Experience along with some multi-site experience within the Retail Industry - A minimum of 2 years experience is required.
Possess excellent IT skills and experience.
Financial acumen is a particular requirement of this position.
Will be someone who can think strategically as well as operationally.
The ability to manage and develop in a state of self-sufficiency.
Possess excellent organisational, analytical, problem solving and communication skills.
Business acumen gained through work experience and/or a business degree.
Will have a strong, demonstrable record of achievement working in a standards-driven organisation.
Will be ambitious, enthusiastic and resilient with demonstrable career progression to date.
Communicates office goals and a motivating vision; links individual office performance to achieving store goals.
Provides clear direction and authority, and is assertive when required.
Regularly coaches office staff to drive for results, is a role model in his/her display of professionalism.
Benefits: Competitive fortnightly Salary for the Office Manager - Paid fortnightly Access to Employment Assistance Programme (EAP) Self-rostering Dynamic work environment Excellent opportunities for career progression This position will suit an individual who is highly motivated, hardworking with excellent communication and management skills.
