JOB TITLE: Office Coordinator TYPE OF ROLE: Fulltime, Permanent (On-site) DEPARTMENT: Management REPORTS TO: CEO Job Description The Office Coordinator will provide high-level administrative support to the leadership team, managing schedules, communications, and acting as a liaison between internal and external stakeholders.
This role ensures smooth operations and efficient administrative processes.
What's in it for you: Fulltime permanent position (40 hours per week) Flexible working hours Contributory Pension after 6 months service Employee Discounts 20 days holidays increasing to 23 after 3 years service and to 24 after 5 years service Free car parking at the office Key Responsibilities: Administrative Support: Manage the CEO's calendar, prioritize meetings, and coordinate events.
Organize internal/external meetings, prepare agendas, and presentations.
Handle travel arrangements and assist with ad hoc tasks for the leadership team.
Maintain confidentiality and professionalism at all times.
Communication: Act as the main contact for stakeholders on behalf of the CEO.
Screen and direct calls, emails, and communications.
Liaise between store managers and the central office.
Office Management: Identify and implement process improvements for administrative tasks.
Manage office supplies, ensuring cost-effective procurement.
Health & Safety: Adhere to health and safety guidelines, maintain clean work areas, and report hazards.
Participate in safety drills and report accidents/incidents promptly.
Miscellaneous: Meet reporting deadlines, attend meetings, and support colleagues as needed.
Ideal Candidate: Proven experience as an Office Coordinator supporting C-suite executives or Senior Management Strong knowledge of office management systems, procedures, and advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
Experience handling confidential and sensitive information with discretion.
Ability to manage multiple tasks and priorities with attention to detail.
Excellent written and verbal communication, with the ability to interact professionally with stakeholders at all levels.
Strong ability to manage deadlines and handle pressure in a fast-paced environment.
Proactive and solution-oriented, with the ability to anticipate needs and provide timely support.
Familiarity with travel and event planning.
If you thrive in a fast-paced environment, are detail-oriented, and have strong communication skills, this is an exciting opportunity to be a key player in ensuring the smooth day-to-day operations of the organization.
Apply today or contact me for further information.
/ 045898037 INDFASH