Job Description In a nutshell As an Office Coordinator you will be taking your previous experience in office administration towards that next step in office management, by having overall responsibility for overseeing the day-to-day management and maintenance of the office and its facilities. Embracing change management, you will be implementing new ways of working, as we evolve as an Organisation.
You will have an opportunity to apply your inter-personal and customer service skills to assist and support all the members at the Office. Where will you be based and what business will you support?
You will be based in Dublin, and support our Office Cost Management business unit, as you report to the Human Resources Business Partner and Site Director. How can you help us?
You will: Manage and oversee all aspects of office management and administration to ensure the smooth and effective running of the office.
Manage and oversee office facilities, ensuring office conditions are maintained and repairs conducted as needed.
Act as a point of contact for the Building Management and Landlord on all building related topics, ensuring compliance with building health and safety requirements, and any issues are reported in a timely manner.
Work closely with the HR and IT crews to manage and maintain an accurate inventory of equipment purchased and provided to employees.
Work closely with the HR Crew and Site Director on all aspects of Health and Safety within the Office, ensuring reporting of issues is handled in a timely and sensitive manner.
Ensure Management are kept informed of any issues or concerns within the office, providing reports as and when requested.
Support employees and crews with various administrative tasks as needed (meeting room set-up, ordering supplies, scheduling meetings, coordinating visitors).
Manage all aspects purchasing for the office via our purchasing system, Coupa, including liaising with Finance and Purchasing teams in the National Service Centre when reviewing and tracking invoices, payments, reporting etc.
Assist and support visitors to the office.
Managing office systems such as the car-parking app, the door access system etc.
Liaise with suppliers and vendors on office systems, such as fire system, air conditioning systems etc.
Support Management through the maintenance and improvement of effective filing systems and records.
Work closely with HR to establish and maintain office policies and procedures, including health and safety.
Manage and coordinate office/employee events both on and off-site.
Liaising with vendors and reporting back to Management Crew, making recommendations on best available options.
Ad-hoc administration and management tasks as needed.
Become privy to confidential information relating to the office and Eurofins network of companies, by exercising discretion in all aspects of the role and always maintaining confidentiality.
Qualifications Are you our kind of extraordinary?
You have : 3- 5 years of experience in an office management/administration role.
Strong knowledge of general office administration procedures and responsibilities.
Excellent communication skills, in English, both verbal and written.
You are: Proficient in using Microsoft Office suite (Excel, PowerPoint, Word and Outlook) Able to work independently, and to plan and execute multiple tasks in parallel with little supervision.
Able to maintain discretion and confidentiality Proficiency in a second European language would be an advantage.
Other Competencies: Strong interpersonal skills and ability to build and maintain strong and effective relationships with colleagues and third parties.
Excellent customer service skills.
Excellent time management skills.
Ability to remain calm under pressure and balance workload.
Diligence and strong attention to detail.
Strong understanding for the need for discretion is a requirement.
Strong record keeping skills.
Ability to work both independently and as part of a team.
Practical, can-do attitude.
What else should I know?
The following qualifications/skills are an advantage: A qualification in Secretarial Studies, Office Administration Studies or in a relevant similar discipline Proficiency in a second European language. Additional Information What can we offer you?
A competitive salary package , including bonus and benefits; Extensive on-the-job coaching and training opportunities ; A hybrid working setup ; Challenges within a multi-cultural and cross-regional team as part of the international and fast-growing Eurofins organization; A dynamic working environment with a good team spirit where personal development and growth are highly encouraged. Your application: As the role and Eurofins' IT Talent Acquisition team are international, please ensure to submit your application in English .
Want to know more about us?
We support your development! Do you feel you don't match 100% of the requirements?
Don't hesitate to apply anyway!
Eurofins companies are committed to supporting your career development.
We embrace diversity!
Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer .
We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.
Sustainability matters to us!
We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives.
We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!
Find out more in our career page: https://careers.eurofins.com/ Company description: Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable.
From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.
The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations.
It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.
In over 35 years, Eurofins has grown from one laboratory in Nantes, France to 62,000 staff across a decentralised and entrepreneurial network of ca.
900 laboratories in 62 countries.
Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.
In 2022, Eurofins generated total revenues of EUR 6.7 billion, and has been among the best performing stocks in Europe over the past 20 years.
