This role is based in our Dublin office. Remote candidates will not be considered. Telnyx is seeking a highly motivated and organized Operations Assistant to join our team in Dublin. This maternity cover role involves supporting our dynamic team across EMEA and the USA. We are looking for a mature, professional individual who can handle challenging situations with grace and tact, paired with a strong sense of urgency and initiative. If you bring high energy, a fun-loving, empathetic attitude, and a commitment to excellence, we encourage you to apply.
Key Responsibilities Administrative and Operational Support Provide day-to-day administrative and operational support for Telnyx offices, ensuring smooth and efficient operations. Manage operational logistics, including receiving, distributing, shipping, and ordering supplies. Optimize and manage storage and supply organization to maintain a well-organized office environment. Office and Event Management Oversee and manage office catering, supplies, snacks, and beverages inventory, ensuring that all items are well-stocked and readily available to support a comfortable and productive work environment. Coordinate and set up office spaces for events, meetings, and day-to-day operations, including moving desks and arranging furniture as required. Plan and execute office events, from logistics and vendor coordination to setup and teardown, ensuring a seamless experience for all attendees. Calendar and Communication Management Actively maintain the calendar and daily schedule, effectively fielding and prioritizing requests. Handle emails and communications, liaising with both internal and external parties with a high level of professionalism and diplomacy. Meeting Coordination Organize and oversee executive board meetings and local team meetings, including logistics, invites, agenda preparation, and catering. Confidently manage meeting materials such as slide decks, meeting notes, and action items, ensuring all tasks are completed on time. Confidentiality and Collaboration Ensure and maintain the confidentiality of all sensitive communications and documents. Collaborate effectively with all operational teams to improve and expedite cross-team communication and processes. Foster positive and effective working relationships with all members of the Telnyx team. Qualifications Proven experience in an administrative or operations role, preferably in a fast-paced environment. Excellent organizational and multitasking skills, with the ability to manage multiple priorities simultaneously. Strong communication skills, both written and verbal, with a keen attention to detail. Ability to handle confidential information with discretion and professionalism. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. A proactive, can-do attitude with the ability to work independently and as part of a team. Comfortable with physical tasks as needed to support office setup and logistics. Contract Details Type: Temporary, Maternity Cover Duration: 10 months Location: Dublin Office, with interactions across EMEA and USA teams. #LI-KG1
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