Who Are We? At Panda, Ireland's largest Waste Management business, we invite you to join our Team and experience a career that champions environmental excellence while harmonising tradition and innovation. Be part of a team that values strong connections and supports one another. At Panda, we are committed to leading the way in waste management and recycling solutions. Embrace our innovative spirit as we work together to preserve our environment and create a greener future for generations to come. Now let us tell you about the role: Core tasks/Context: This role will sit primarily within the Sales Team and will be responsible for administrative support to both the Chief Commercial Officer & the Head of Tenders. As a personal assistant (PA) you'll work closely with senior managerial staff to provide administrative support, usually on a one-to-one basis. You'll help a manager to make the best use of their time by dealing with secretarial and administrative tasks. You will need to get extensive knowledge of the organisation in which you work. You'll need to know who key personnel are, both external and internal, and understand the organisation's aims and objectives. Discretion and confidentiality are therefore essential attributes of your role. Working hours: You'll generally work from 9am to 5pm Monday to Friday, however it may be necessary to work overtime during peak times and when deadlines are close. Responsibilities include: Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for the relevant persons attention Managing CCOs diary and organising meetings and appointments, often controlling access to the manager/executive.Help with daily time management. Booking and arranging travel, transport and accommodation Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence Managing databases and filing systems Implementing and maintaining procedures/administrative systems Collating and filing expenses including commissions/bonuses Miscellaneous tasks to support both the CCO and the Head of Tenders Take accurate and comprehensive notes at meetings. Run errands as requested. Support the current tender submission process for formatting, completeness, consistency & compliance. Assist in the management of data related to the tendering process Liaise with All Departments e.g., Health & Safety, Environmental etc.to retrieve the correct information to ensure tender compliance. Stay ahead of any changes within the organisation to include this information under Innovation & Sustainability so we stay ahead of our competitors Completing sales related and marketing administrative reports on a daily basis that includes running marketing and sales reports and other assignments as requested. Updating/maintaining tracking spreadsheets, KPIs etc. Central Procurement Function for ordering decals, posters, corriboards, internal boxes etc. Help manage Customer Support/Sponsorship Qualifications: Bachelors degree or equivalent work experience/or technically relevant work experience Minimum 3 years PA experience in a busy corporate environment In addition to relevant experience and secretarial and administrative knowledge, you'll need to show evidence of the following: Ability to work both independently andself-driven with the ability to work on own initiative Independent thinking and work without instruction Fluency in written and spoken English required;Excellent communication skills, both written and verbal Business Acumen demonstrates business/marketplace knowledge (policies, practices, trends, etc.) Excellent word processing and IT skills, including knowledge of a range of software packages Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines Personal/ Professional Effectiveness demonstrates ability to be self-directed and self-motivated Planning and organising optimises use of time and resources to achieve desired results Accountability holds self and others accountable for results Displays leadership through innovation in everything you do Location:Dublin/Hybrid
