Overview The Part-Time Administrator will provide administrative support to the organisation while ensuring compliance with health and safety standards.
The role requires strong organisational skills, attention to detail, and the ability to manage health and safety documentation and procedures in an office-based environment.
20 hours per week flexible.
Key Responsibilities Manage document control processes and ensure compliance with ISO IS EN ISO 9001:2015 and Health & Safety standards.
Coordinate document review and approval processes, ensuring timely completion and accuracy.
Assisting with the implementation and monitoring of health and safety policies and procedures in the office environment.
Manage various administrative tasks, including scheduling appointments, arranging travel, coordinating meetings, and maintaining office supplies.
Support the office management team by handling incoming and outgoing correspondence, managing office facilities, and ensuring a clean and organised work environment.
Supporting the CEO in the maintenance and administration of the office systems.
Coordinating the onboarding schedule for new employees.
Managing meeting rooms and meeting calendars.
Attending meetings on request, taking notes, tracking actions and issuing meeting minutes in a timely manner.
Provide health and safety advice and guidance to office staff as needed.
Act as a point of contact for any health and safety-related inquiries within the office.
Support other departments in administrative capacities when needed.
Book team building activities and Staff night outs.
Key Attributes Proven experience in all ISO Health, Safety, Quality standards and ISO 27001 standard.
Make important policy, planning, and strategy decisions in consultation with the executive management team.
Develop, implement, and review policies and procedures.
Help promote a company culture that encourages top performance and high morale.
Oversee time estimates, reporting, planning, and execution as part of KPI reporting.
Previous experience in an office administration role, with an understanding of health and safety protocols in the workplace.
Identify and address problems and opportunities for the company.
Support worker communication with the management team.
Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication skills, both written and verbal.
Strong attention to detail, with an ability to manage multiple tasks efficiently.
Strong organisational and time-management skills.
Ability to handle confidential information with discretion.
Proactive, with the ability to anticipate needs and take initiative.
A team player with the ability to work independently when required.
Ability to handle sensitive situations calmly and professionally.