Procurement Operations Specialist Manpower @ Dropbox is recruiting for a Procurement Operations Specialist.
Join our dynamic team to help scale and optimize Dropbox's global procurement operations within the Procure to Pay (P2P) team.
As a Procurement Operations Specialist, you'll work closely with stakeholders, legal, and finance teams to support operational procurement and travel/expense functions, driving automation and efficiency in a high-paced environment.
Responsibilities Operational Procurement & Travel/Expense (90%) Ticket Management: Efficiently triage and resolve requests, issues, and escalations, ensuring SLA compliance and accuracy in ticket documentation.
Purchasing: Manage end-to-end procurement tasks, including NDAs, RFPs, TPRAs, and contract negotiations, ensuring seamless execution.
Supplier Onboarding: Collaborate with cross-functional teams to facilitate supplier onboarding, ensuring compliance and efficiency.
P-Card Payments & Expense Audits: Review and reconcile P-card requests, audit expenses, and manage credit card maintenance, ensuring compliance and financial accuracy.
Employee Onboarding/Exits: Support procurement, travel, and expense processes during employee transitions, ensuring policy adherence.
Procurement Transformation projects (10%) Automation Implementation: Identify opportunities to introduce automated tools and systems in procurement processes.
Analytics & Reporting: Maintain comprehensive reporting to monitor KPIs, analyze trends, and drive data-driven decisions.
Project Management: Prioritize and manage concurrent projects, ensuring timely delivery and alignment with organizational goals.
Requirements Procurement Operations Expertise: Proven track record in procurement operations with ERP systems, preferably Oracle Fusion/Cloud.
Contract Administration: Experience in contract review and approval, ensuring compliance with procurement policies.
Project Management: Strong organizational skills to manage complex projects independently.
Data Analysis: Proficiency in data analysis, with experience in tools like Excel, Google Sheets, and Alteryx.
Communication & Collaboration: Strong written and verbal communication skills, with experience in cross-functional collaboration.
Adaptability: Ability to learn and take on additional responsibilities as the procurement team grows.
Must Haves: 1-3 years of procurement or analytical work experience.
Demonstrated proficiency in Microsoft Excel, Google Sheets, and Alteryx.
Strong problem-solving and troubleshooting skills.
Ability thrive in fast paced environment Nice to Haves: Experience with ticketing systems (e.g., ServiceNow) and expense tools (e.g., Concur).
Strong critical thinking skills and a proactive learning attitude Applications/Systems Supported in role: ERP: Oracle Fusion/Cloud (Procurement, AP, Reports & Analytics) Business Management: G-Suite (Email, Spreadsheet, Slides, Forms), Slack, Zoom Dropbox Applications: Dropbox, Paper, Capture, Dropbox Sign, DocSend, Dropbox Dash Expense Management: Concur, Forma Credit Card Management: Banking system applications Business Analytics: Oracle Analytics Cloud, Tableau, Alteryx Issue Resolution: ServiceNow Robotic Process Automation: UIPath Other: ScoutRFP, Globality
