Purchasing Administrative Assistant

What you will do This role requires somebody who has proven experience in process control within an ERP system – ideally SAGE / Service Manager.
The role is to work closely with: Purchase Coordinator EMEA Region The Service Project Managers & Engineer The internal procurement department Site team coworkers to support goods acquisition and delivery of the same.
Warehouse team to ensure goods are received and the appropriate action is taken.
How you will do it Perform administrative tasks in a timely manner with attention to detail being critical.
Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information.
Track work and ensure efficient workflow.
Task management of ad hoc requests (assistance with projects, resolving urgent issues, helping a peer) Respond to quotation requests and liaise with our Clients (In conjunction with the Project Managers).
Development of Quotes within the business ERP system (SAGE).
Submitting of Quotations to Client.
Upon receipt of PO, change the requisition for PO within the ERP system.
Management of goods in & out within the dedicated MCS (Mission Critical Services) division allocated areas.
Final receipting & invoicing support to finance and stores.
Place orders and ensure timely delivery of items to the appropriate end user(s).
Perform a traceability and build a report for the site tooling using information from the supplier app platform and other systems.
Communicate with Site Foremen on multiple datacenters construction sites to understand their supply needs and take necessary actions.
Update costs within the ERP system (SAGE).
Support Part number creation within the ERP system (SAGE) and keep records of cost, supplier and part number outside of SAGE.
Update the BOM with the latest cost for the parts, and suppliers.
What we look for Proven experience in demand planning, inventory management, and process control within an ERP system Strong working knowledge of SAGE is essential Excellent written and verbal communication skills and strong stakeholder management Strong IT skills Highly organized with excellent attention to detail Action oriented self-starter who is driven to achieve results Flexible and adaptable team player Ability to work with multiple deadlines Proficient in Microsoft Office suite, specifically Word and Excel, required.
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