Senior Administrative Assistant: Kenny-Whelan are hiring a Senior Administrative Assistant for one of its Global Biotech Life Sciences Companies in Limerick. Contact: Carmel Synnott on email: ****** or call on 087 7422268
Profile of the Role: Provide administrative support to Document Controller and Directors.
Description of Duties: Prepare plan with Senior Document Controller and Director to ensure efficient and effective travel itinerary. Manage daily complex diary.Prepare with Senior Document Controller and Director all material requirements for travel (assemble binders, pre-reads and agendas).Book and prepare travel arrangements/itineraries (registration, ground, air, lodging).Work with Senior Document Controller and know key Director contacts to ensure good communications (meetings/phone calls) are appropriately scheduled.Respond to all enquiries and contacts in a timely and professional manner.Plan events and coordinate activities for small or large number of people at events at off-site and on-site locations.Interact with individuals from other organizations in coordinating schedules.Process accounts payable/invoices - direct incoming requests to the appropriate personnel.Maintain team/meeting distribution lists.Prepare correspondence and other materials for outgoing mail.Arrange details for visitors to the area - maintain organization charts for the department.Experience and Requirements: 5 to 10 years administration experience ideally in pharma/biotech/medical device industry.Ability to work independently with a high level of self-management in a dynamic work environment.Managing time to meet multiple demands.Advanced competency in MS Office Suite: Word, Excel, PowerPoint, Outlook.Proficient with Electronic Document Management Systems (EDMS).All applications will be treated with the strictest confidence. Kenny-Whelan Contact: For further information please contact Carmel Synnott on 087 7422268 or send your updated CV to: ******
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