Team Administrator

The Role / Location We wish to recruit an exceptional individual as a Team Administrator to support our Offices department, based in our Head Office at 33 Molesworth Street, Dublin 2.Key Responsibilities• Proactive critical support to a team of 13 (including 3-4 Senior Directors), enabling optimum team effectiveness.• Proactive diary management, alongside timely optimised travel arrangements.• Document production working from mark-ups & formatting of pitches, reports and essential documentation.• Administering team meetings (including diary co-ordination, agendas, action logs and assigning tasks (on salesforce).• Formatting presentation templates.• Tracking and maintaining files.
On-boarding new clients (and updating as and when required) and ensuring PSRA regulatory requirements are met.• Leading the administration of projects, generating invoices and accurately synchronising fees/jobs between excel and MS Dynamics and Salesforce.• Maintaining accurate stock listings on the teams' sales and leasing platform and ensuring targeted fees and project completions are accurate.• Administer follow-up on debtors and creditors using data supplied from the accounts team.
Liaising with accounts on updates and ensuring accurate records.• Managing team content on platforms such as the Savills intranet.Skills, Knowledge and Experience • Minimum 5 years Administration or PA experience in a professional services or partnership environment or in a project management role.• Goal orientated, flexible and well organised and thrives in a fast-paced environment working to deadlines.• Proven customer / client relationship skills.• Excellent communication and interpersonal skills.• Strong time management and multi-tasking skills, alongside a positive, can do, solution orientated attitude.• First class report writing, grammar and proofing reading skills.• Experience of working in a professional services firm would be ideal but not essential.Key Competencies• Excellent IT skills; Advanced Microsoft Word, Excel and Powerpoint.• Solid database usage experience.
MS Dynamics and Salesforce being beneficial.• Prior use of website content management software would be an advantage.• Knowledge of mapping platforms for basic map production and advantage eg Google Maps, Tableau.