Facilities Technical Coordinator cooperates with Hard Services Vendors, project team, maintenance and operations, suppliers oversight, purchases, and occupancy services. Technical Coordinator is providing supervision and guidance to all technical aspects of building technical infrastructure in open spaces and especially in its technical areas like laboratories and IDF rooms.
Key Accountabilities Close cooperation with vendors supplying technical services to the facilities infrastructure to ensure required standard of performance.Negotiate technical contracts to optimize delivery and cost savings.Confirm the accuracy of vendor invoices.Cooperation with client to avoid any problems during maintenance and technical projects realization.Proactive acting to prevent any obstacles when technical project is in progress.Proactive acting to prevent problems that may arise with the facilities hardware.Anticipate faults and minimize the possibility of their occurrence.Inspections and audits of suppliers.Inspections with technicians of technical infrastructure and critical systems to prevent any unplanned downtime or failures.Create annual Planned Preventative Maintenance plan and maintain it in proper and accurate way.Assuring PPMs of critical systems are done in accordance with the law regulations.Reporting defects using internal tools to create tickets.Acting as Facility Manager help for budget creation.Creating long-range high-value asset replacement plan based on their current usage.Warranty keeping and processing.Keep list of high-value assets up to date.Cooperate with Health and Safety department provide suppliers technical related documentation and procedures: Logbooks, H&S Authorization and Permits to work.Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times.Provide data to keep logbooks up to date and complete.Manage and conduct black building tests (helping with conduction).Management of Purchase Orders.Assuring all technicians have proper certifications to conduct their works.Daily, monthly and quarterly inspections and audits of suppliers.Conduct daily office inspections to ensure all aspects of the FM service delivery are functioning efficiently. All failures to be resolved positively in a timely manner.Conduct daily building walks.Identify areas where refurbishments are needed and motivate budgets.Ensure all tickets for the site are updated regularly and in a professional manner.Assist in the procurement of vendors and services as required.Conduct regular health and safety audits to ensure all safety procedures are in place and working properly.Maintain premises in neat and good working conditions at all times.Cooperate with Health and Safety department to arrange various initiatives.Requirements Fluent English in speaking and writing.Job related experience is required - minimum 3 years in similar role.Strong technical knowledge in general.Knowledge about building technical systems (BMS, Power, Electrical maintenance, UPSes, Generators, HVAC systems, Vesda, Fire Protection).Past experience of redesigning/enlarging office space (as a member of a project team, or onsite).Stress tolerance and working well under pressure.Open-minded approach to new knowledge.Ability to cooperate with people of different levels inside/outside the company and to interact with team to reach team goals and business objectives.Excellent quality of verbal and e-mail communication.
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