Temporary Technical Executive, Finance

We are delighted to be recruiting a Technical Executive to join our client's finance team on an 11 month contract.
REPORTS TO Finance & Planning Manager JOB ENVIRONMENT The FSAI is a science-based state agency with a wide variety of disciplines internally.
The Finance department sits within the Corporate Affairs (CA) section of the FSAI.
It is not only crucial to the operation of CA, but it is key to supporting the wider functions of the FSAI, providing strategic and operational financial support and advice to the different business units of the FSAI to achieve the statutory goals and responsibilities of the organisation.
The Finance Unit has responsibility for budget, payments, payroll, accounting and internal audit functions.
The Finance Executive works closely with all functional areas, providing expert advice and support to management on issues relating to Finance, building strong working relationships with colleagues at all levels within the organisation and key external partners.
The Finance Executive is responsible for the maintenance and development of specific systems within the Finance Unit and works with the Finance & Planning Manager on feeding into the overall strategy and direction of the Unit.
The successful candidate will have broad experience across all areas of Finance with recent relevant experience in the areas outlined below.
They can expect a fulfilling and responsible role in a busy and challenging environment dealing with interesting and varied issues.
They will have excellent communication and influencing skills, the ability to prioritise and manage a busy workload and possess very strong attention to detail.
The ability to work under pressure while maintaining a high level of performance and confidentiality is necessary.
The position provides an excellent opportunity to make a significant contribution to the delivery of finance functions in a dynamic organisation with a wide range of responsibilities.
JOB PURPOSE The role is responsible for managing and developing a comprehensive range of finance data/information and systems and contributing to the broader finance streams of work.
Areas of responsibility will span the spectrum from managing monthly financial reporting, Revenue compliance requirements managing and developing a range of finance data/information and systems in order to provide enhanced reporting and insights to support business decisions.
The role involves acting as a systems subject matter expert, providing support for all finance processes and acting as a point of contact as needed for staff.
KEY RESPONSIBILITIES Ensure compliance in the finance area in relation to the 2016 Code of Practice for the Governance of State Bodies.
Support the Finance & Planning Manager in the preparation and updating of the FSAI's financial business plans and detailed project budgets.
Maintain and improve a strong internal control environment, through ensuring the proper operation, control and execution of processes and procedures in relation to all transactions and identifying improvements as necessary.
Develop the financial models required to budget and report on the FSAI's financial business plans in an efficient and effective way.
Support the production of management accounts on a monthly basis.
Support internal and external audits as required.
Contribute to the FSAI's budgetary and financial forecast process as required.
Processing of staff travel and subsistence claims.
Engage effectively with internal and external stakeholders on financial matters.
Planning, resource and managing development/implementation of financial systems.
Undertake any other duties and responsibilities of a similar level which may be required in the FSAI and participate in relevant cross divisional projects when the need arises.
REQUIRED KNOWLEDGE AND EXPERIENCE Essential: At a minimum a third level degree in the area of finance or related field and/ or at least 2 years' work experience directly involved in the area of Finance.
Proven ability to work under pressure, to tight deadlines, working efficiently in balancing multiple priorities with competing deadlines, whilst maintaining stakeholder relationships.
Excellent IT skills and knowledge of Microsoft Office products.
Previous experience in SAGE 200c.
Excellent communication skills, verbal & written, with demonstrable experience of building and effectively managing a wide range of internal and external relationships Excellent analytical and problem-solving skills, with the ability to understand information quickly and to identify potential for improvement and develop clear, informed proposals.
Desirable: Additional technical qualification in the area of finance, regulation or compliance.
Previous experience of managing multiple projects or formal project management accreditation.
Previous relevant experience in the Public Sector.
Previous experience with Sicon WAP Web Authorisation modules (purchase to pay) REQUIRED COMPETENCIES Team Leadership Works with the team to facilitate high performance, developing clear and realistic objectives and addressing and performance issues if they arise Provides clear information and advice as to what is required of the team Strives to develop and implement new ways of working effectively to meet objectives Leads the team by example, coaching and supporting individuals as required Places high importance on staff development, training and maximising skills & capacity of team Is flexible and willing to adapt, positively contributing to the implementation of change Judgment, Analysis and Decision Making Gathers and analyses information from relevant sources, whether financial, numerical or otherwise weighing up a range of critical factors Takes account of any broader issues, agendas, sensitivities and related implications when making decisions Uses previous knowledge and experience in order to guide decisions Uses judgement to make sound decisions with a well reasoned rationale and stands by these Puts forward solutions to address problems Management and Delivery of Results Takes responsibility and is accountable for the delivery of agreed objectives Successfully manages a range of different projects and work activities at the same time Structures and organises their own and others work effectively Is logical and pragmatic in approach, delivering the best possible results with the resources available Delegates work effectively, providing clear information and evidence as to what is required Proactively identifies areas for improvement and develops practical suggestions for their implementation Demonstrates enthusiasm for new developments/changing work practices and strives to implement these changes effectively Applies appropriate systems/ processes to enable quality checking of all activities and outputs Practices and promotes a strong focus on delivering high quality customer service, for internal and external customers Interpersonal and Communication skills Builds and maintains contact with colleagues and other stakeholders to assist in performing role Acts as an effective link between staff and senior management Encourages open and constructive discussions around work issues Projects conviction, gaining buy-in by outlining relevant information and selling the benefits Treats others with diplomacy, tact, courtesy and respect, even in challenging circumstances Presents information clearly, concisely and confidently when speaking and in writing Collaborates and supports colleagues to achieve organisational goal Specialist Knowledge, Expertise and Self Development Has a clear understanding of the roles, objectives and targets of self and team and how they fit into the work of the unit and Department/ Organisation and effectively communicates this to others Has high levels of expertise and broad Public Sector knowledge relevant to his/her area of work Focuses on self development, striving to improve performance Drive and Commitment to Public Service Values Strives to perform at a high level, investing significant energy to achieve agreed objectives Demonstrates resilience in the face of challenging circumstances and high demands Is personally trustworthy and can be relied upon Ensures that customers are at the heart of all services provided Upholds high standards of honesty, ethics and integrity This job description is subject to change from time to time, in line with the FSAI's work requirements.
Diversity, Equity, Inclusion and Belonging The FSAI is committed to a policy of Equal Opportunities.
The FSAI's vision is to be a leader in Diversity, Equity, Inclusion and Belonging (DEIB) in the Irish public sector.
The FSAI and its staff is committed to: Treating all people equally and respectfully Being equitable and fair by working to attract and develop a diverse workforce and ensuring that individuals feel valued in their workplace.
Being inclusive and seeking out and learning from multiple perspectives.
FSAI STRATEGY AND VALUES This FSAI's current strategy sets outs our vision, mission, values, strategic goals and objectives for the period 2019 - 2023.
Our vision of safe and trustworthy food for everyone and our mission of protecting consumers and raising compliance through partnership, science and food law enforcement is fulfilled through working closely with all our stakeholders.
The following corporate values and behaviours underpin the working environment at the Food Safety Authority of Ireland and assist us in delivering on our strategy: Teamwork: We develop and inspire people to build a better organisation by collaborating with colleagues, both internally and externally, in a way that is aligned to and promotes our core values.
Integrity: We are honest, open and independent in all we do.
Respect: We act with respect and personal responsibility.
Passion: We are passionate about protecting consumers.
Transparency: We conduct our work activities with openness and through open and clear channels of communications to promote great awareness of what we do.
Collaboration: We recognise and value our partners.
More information can be found at SALARY As per the current Government pay policy, the starting pay for this position will be at the minimum point of the pay scale for the position (first point on scale).
If you are currently a serving civil or public servant, your entry point to the pay scale may be higher based on your current salary.
The salary for this position is as follows: €41,695 on a pro rata basis Please note the rate of remuneration may be adjusted from time to time in line with Government pay policy.
LOCATION The FSAI office is located in The Exchange, George's Dock, IFSC, Dublin D01 P2V6.
There is a hybrid work model in place with two days attendance per week required.
ANNUAL LEAVE Annual leave is 29 days per year, pro rata.
HOW TO APPLY Please submit your CV by 5pm on Tuesday 27th of August 2024 FSAI INTERVEIW DATES It is anticipated that FSAI will meet shortlisted applicants on Wednesday, 11th and Thursday, 12th of September.
Skills: Finance Compliance Monthly management accounts