JOB OVERVIEW The Accounts Assistant position is entry-level in accounts and will assist the Financial Controller and General Manager with efficient and effective assistance in relation to the co-ordination, recording, and reporting of all financial activities. To ensure the day-to-day operations are carried out in line with department and Hotel standards. To provide 100% quality service to guests and colleagues at all times. To carry out duties in accordance with statutory, health and safety requirements. STANDARDS To implement departmental standards in accordance with the SOPs To wear an agreed uniform and to maintain the uniform according to the agreed standard. Ensure that the highest possible standard of personal hygiene, dress, appearance, body language, and conduct is maintained at all times TRAINING Attend all statutory training To attend other training sessions as per the departmental training plan or as when required by management. FLEXIBILITY Accept flexible work schedule, when necessary, in line with business requirements. To provide support where necessary in other departments To give full cooperation to any colleague or guest requiring assistance in a prompt caring, helpful manner and to be flexible in assisting around the Hotel in response to business and client needswill normally be required to work at the Holiday Inn. Still, you may be required, from time to time, to work at the employers other places of business or premises of subsidiary companies, as the employer may require. You will be given as much notice of any change in the place of workas reasonably practicable. HEALTH & SAFETY RESPONSIBILITIES To ensure all accidents, incidents, and suspicious occurrences are reported to the relevant people and to assist in providing all relevant backup. Maintaining the working area tidy and in good shape. To report defective materials and equipment to the appropriate individual To be familiar with and adhere to all rules and regulations of the hotel with specific regard to: Hygiene Fire procedures Health and safety at work Security regulations MORALE & MOTIVATION To work with the management team to ensure good morale is maintained within the team at all times To assist the other departments in identifying any problem areas and to assist in the resolutions of the same COMMUNICATION To maintain good liaisons and communications with management and all other departments To regularly attend departmental meetings To attend any other meeting as necessary KEY RESPONSIBILITIES You will report to the Financial Controller. Training will be provided on all the below finance function requirements. Your main areas of responsibility will include, but are not confined to: Carry out duties according to the standards as laid down in the standard of performance manuals. Daily income Audit inputs for Hotel and Coffee shop To attend the daily briefing as required Assisting with daily bankable transactions by recording and verifying all monetary transactions Preparation of the weekly cash lodgments. Record and reconcile petty cash transactions. Assisting with the Procure Wizard system reviewing orders recorded and assisting all the queries from other users and suppliers. Assisting with Accounts Payable function with reconciliation of the purchases/creditors ledger on a timely basis and responding to creditor queries in relation to invoices and balances. Assisting the Accounts Receivable function by sending out invoices, assisting with any debtors queries, and ensuring prompt payment collection. Assist with the preparation of monthly management accounts and the annual year-end accounts & audit process. Liaise with other departments as necessary to ensure the accuracy of relevant information. Skills: Accounts Adminstration Purchasing Ledgers Communication
