Role: Administrative Business Partner Location: Dublin - Ireland Duration: 6 months
Project Overview: As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest products and services. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
Overall Responsibilities: Perform an extensive array of administrative tasks in a timely manner while maintaining careful attention to detail, including calendar management, travel arrangements, preparing and tracking expense reports and meeting organizational deadlines.Partner with your directors to help them scale themselves across their broader organization, often acting as their proxy.Act as a focal point of contact for other departments and external suppliers, appropriately handling confidential information as necessary.Plan, manage, and execute team offsites, events and activities.Collaborate with the global ABP team to ensure successful execution of regularly scheduled domestic and international meetings, events, or projects.Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.Serve as a technical lead for, and manager of, small projects.Top 3 Daily Responsibilities: Organisation / Calendar ManagementEvent PlanningCultural awarenessSkill/Experience/Education Mandatory: Experienced with calendar management, high-volume travel scheduling and booking, and budgeting of events.Comfortable leading small to medium sized projects and managing up or across teams.Experience of providing polished and professional administrative support to senior executives within a fast-paced team and international environment.Excellent written and verbal communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage work time efficiently.Effective organizational skills, with careful attention to detail and the ability to handle multiple stakeholders and priorities.Understanding of the business that they can take actionable AIs in meetings.Sense for team wellbeing & creativity for team events.Level of education: completion of secondary school.Desired: Project management experience.Comms writing.
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