Assistant Agency Secretary

Role Profile Job Title: Assistant Agency Secretary Division/Function: Legal Reports to: Agency Secretary (CLO) / Senior Manager Agency Secretariat Job Family: Corporate Services Career Stream: Professional Career Zone: Management/Professional Leaders Job Type: Permanent **Closing date for applications is Monday 4th November 2024** Summary of the business The National Treasury Management Agency (NTMA) provides asset and liability management services to the Irish Government.
It has evolved from a single function agency managing the National Debt to a manager of a complex portfolio of public assets and liabilities.
Businesses managed by the NTMA include borrowing for the Exchequer and the management of the National Debt, the State Claims Agency, the New Economy and Recovery Authority (NewERA), the Ireland Strategic Investment Fund (ISIF) and the National Development Finance Agency (NDFA).
The NTMA also assigns staff to the National Asset Management Agency (NAMA), the Strategic Banking Corporation of Ireland (SBCI) and Home Building Finance Ireland (HBFI).
Recently the NTMA mandate has expanded to include management of the Future Ireland Fund (FIF) and the Infrastructure, Nature and Climate Fund (ICNF).
This role is to manage the finance operations service delivery to ISIF and/or FIF and ICNF.
ISIF is a sovereign development fund with a mandate to invest on a commercial basis to support economic activity and employment in Ireland while the newly formed FIF and ICNF are sovereign wealth funds .
Role Summary The Agency Secretariat team plays a key role in the NTMA's overall governance framework.
As a member of the Agency Secretariat team, the Assistant Secretary supports the Agency Secretary in providing secretariat services to the NTMA Board and its sub-committees ( Audit and Risk Committee, State Claims Agency Advisory Committee, Investment Committee, Future Ireland Funds Investment Committee and the Remuneration Committee) as well as to a broad range of management committees (such as the Executive Management Team, Future Ireland Funds Oversight Committee, (NDFA) Management Infrastructure Committee, ICT Steering Committee and ISIF Nominations Committee).
The responsibilities of the Assistant Secretary include supporting Agency and Committee members in the discharge of their functions and in meeting governance requirements, ensuring good information flows between senior management and the Agency and Committees as well as facilitating induction, mentoring and assisting with on-going professional development as required.
Working at the NTMA offers excellent benefits including: Flexible work options including hybrid working.
An extensive wellbeing programme.
Excellent learning and development opportunities that allow for full career development within the organisation.
A diverse range of initiatives: LGBT+, Gender Matters, Disability Awareness, Sports & Social, Volunteering and lots more.
Reimbursement of annual professional membership fees.
Career Average Defined Benefit Pension Scheme.
Principal Accountabilities Scheduling and co-ordination of Agency and Committee meetings including preparation of work programmes, meeting papers and agendas, meeting reports and minutes.
Ensuring all Agency Committees are properly constituted and operate under clear terms of reference.
Drafting and review of Agency and Committee papers.
Advising Agency and Committees on corporate governance related matters including the implementation of the Code of Practice for the Governance of State Bodies (as adapted by the Agency), maintenance of Agency and Committee Governance File and Key Decision Logs/Action Trackers and drafting and maintenance of Agency Policies and Procedures.
In conjunction with Head of Compliance, assisting Agency and Committee members in complying with their Disclosure of Interest obligations.
Provision of training and development and induction support to Agency and Committee members.
Drafting of Governance Section of NTMA Annual Report, and preparation of Chairperson's Comprehensive Report to the Minister to accompany Annual Report General liaison with the Department of Finance in relation to, inter alia, submission of Annual Report and Financial Statements to the Minister, formal correspondence in relation to various Board/committee appointments and the annual review of the Oversight Agreement.
Managing Board /Committee annual effectiveness reviews and ensuring that Terms of Reference reflect review findings.
Maintenance of governance related sections of corporate website.
Managing the provision of Secretariat services to the Executive Management Team including supporting a broad range of management committees.
Knowledge/Qualifications: The candidate should hold an honours primary degree or relevant professional qualification.
Chartered Governance qualification an advantage.
Experience: A minimum of three years relevant experience, working closely with senior management and/or Board members.
Previous experience as Secretary an advantage.
Experience developing key relationships at Board level and the ability to communicate (verbal and oral) at all levels within the corporate environment.
Skills: Excellent verbal and written skills including report writing with the ability to tailor communications to reach targeted audience effectively.
Strong understanding / knowledge of relevant legal, statutory and regulatory requirements.
Ability to interact effectively with all levels throughout the NTMA, particularly at Board level.
High level of integrity.
Strong stakeholder focus, with an excellent ability to engage positively and effectively with individuals at all levels throughout the organisation and to ensure balancing of different stakeholder needs and demands.
Ability to work as part of a team and the ability to work collaboratively with others.
Exercise discretion in handling confidential and sensitive information.
Excellent organisational skills and attention to detail.
Experience with Board portal software.
If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointee's re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012.
Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply.
It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position.
Applicants will be required to complete a Pre employment declaration to confirm whether they have previously availed of a Public sector pension scheme.
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