Company description: Fannin Limited is part of DCC Vital.
At Fannin we provide the medical devices, pharmaceuticals and diagnostic products that help healthcare professionals and patients across the Island of Ireland and the UK manage illness and restore health.
But what we deliver is more than simply the mechanics of treatment, we seek to be the best service provider of Medical Devices, Medicines and Services to the healthcare sector.
With the heritage of care giving dating back to 1829 we have track record in medical supplies and pharmaceutical distribution to support our claims.
We deliver confidence in our ability and with the backing of DCC, one of Irelands largest PLCs, we have the financial strength to sustain and develop our business which is underpinned by our dedicated workforce.
For information aboutjob opportunities at Fannin and across the wider DCC Vital business, please visit the DCC Vital career site at Job description: Business Support Administrator LOCATION: Leopardstown DEPARTMENT: Fannin Ltd REPORTS TO: Business Director Background: DCC Vital, DCC Healthcare & DCC plc DCC Vital is a subsidiary of DCC Healthcare, an operating division of DCC plc.
DCC plc employs approximately 9,500 people and is listed on the Irish and London stock exchanges with a market cap in excess of €2 billion.
In the year ended March 2012 DCC had revenues of €10.7 billion and operating profit of €185 million.
DCC Vital is a leading healthcare business in Britain and Ireland with sales in excess of €300 million, over 800 employees and an ambition to be one of the leading players in the supply of products and services to the healthcare sector in Europe.
DCC Vital is focused on driving organic growth in its existing businesses and identifying new growth opportunities that strengthen and expand its product range, broaden its geographical reach and improve its business.
DCC Vital Devices: Leading the Irish market in the sales, marketing and distribution of medical devices through our highly experienced and dedicated team in Fannin, we are renowned for our excellence, innovation and effectiveness.
Organised into focused and expert divisions with deep sector knowledge, we have a reputation for tailor-made, innovative, cost effective solutions.
Success is our hallmark and we represent leading global brands in delivery of quality patient care.
For further information please visit: and The Role: We are currently seeking an experienced Administrator to join our busy team located in Leopardstown.
Your role will be to provide a high level of administration support to a variety of different stakeholders which will the sales team, from Directors to the sales representatives working in the field, but also external customers in completing the electronic correspondence when bidding for tenders.
To be successful in this role you must have solid administration experience ideally within the healthcare sector.
You will have strong attention to detail.
You must be used to working to deadlines and have the ability to work under pressure.
The right candidate will have extensive administration experience and be very detail orientated.
Excellent MS Excel and Powerpoint skills are essential.
Principal Duties and Responsibilities Sales team support: Provide administrative support to the Sales Directors & Sales Representatives including travel & accommodation arrangements.
Support to Sales Director & Sales Reps on product quotations, pricing and supplier queries as required.
Organise supplier & product training for Sales Team and new hires.
Create PowerPoint presentations for Principal meetings.
Arrange conferences, exhibitions and coordinate monthly manager meetings, including the taking of minutes.
Reporting: Produce month end reports Produce sales and purchase trend reports Produce Sales Bonus tracker reports New pricing /margin set up Setting up annual and Territory budgets Marketing Support & Customer Complaint management: Design and maintain levels of brochures and marketing materials with graphic partners sales managers.
Coordination of Clinical Studies.
Ensure market samples are provided to team.
Oversee all aspects of Clinical Exhibition coordination bookings, Exhibition stand.
Co-ordinate Marketing mail-shot promotions including dealing with outside agencies and printers as required.
Responsible for provision of and updating content on the Fannin company Website.
Managing customer complaints & recalls, i.e.
completing supporting administration & liaising with sales team & supplier.
Tender Contract Processes: Co-ordinate and support all stages of the tendering process.
Completion of Tender response documents including provision of pricing and product information Collating Tender sample packs.
Communicating status updates to all stakeholders to ensure Tender deadlines are met Qualifications and experience: Demonstrated track record delivering in a high level Administrative role with 5 years experience.
Advanced Microsoft Office skills (Word, PowerPoint, Excel, Visio and Project for Windows) Professional communications skills required.
Excellent time management, prioritisation & organisational skills.
Attention to deal and an appreciate of the need for accuracy particularly on Tender documents Ability to use own initiative and show discretion Flexible approach to working hours during busy periods Previous medical company/healthcare experience would be an advantage Other Information: Excellent remuneration package commensurate with experience will apply FANNIN IS AN EQUAL OPPORTUNITY EMPLOYER Skills: Excel Attention to Detail Planning & Aligning