Clerical Officer - Grade 3

Our client, a public sector body, wishes to hire a Clerical Officer for an immediate start for a temporary 3-month contract with a view to extension for the right candidate.
This position will be based on site in Gort and Briarhill, 35 hours per week.
RESPONSIBILITIESGreeting and assisting visitors or clients.Answering phone calls and managing front-desk inquiries.Managing and sending out appointments to clients and staff.Organizing and maintaining records.Coordinating schedules for clinical team members.Preparing and sending out meeting agendas and supporting documents.Scheduling virtual meetings and sending invitations to attendees.Attending meetings to record key discussion points, decisions, and action items.Preparing and distributing minutes to relevant stakeholders after meetings.Monitoring and managing stationery supplies to ensure adequate stock.Monitoring and processing referrals and ensuring that referrals are accurately tracked and appropriately assigned.Collecting and organizing staff timesheets for payroll and attendance tracking.Gathering and organizing standard templates for various administrative tasks.Updating templates as needed and distributing them for staff use.Updating the database with new training information and certification dates.REQUIREMENTSProficient with Microsoft Office; Word, PowerPoint, and Excel.Strong typing skills.Dictaphone typing is desired but not essential.Excellent communication, organisational, and presentational skills.Attention to detail, prioritisation, and deadline-oriented.Please apply today if you are interested or contact ****** for further info!

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