Clerical Officer

Your new company As an administrator, you will be responsible for providing an effective and efficient administrative support to senior and local managers.
This post requires a high level of flexibility and co-ordination whilst maintaining a courteous and caring service to all persons availing people of the service and in keeping with the Ethos and values of the Company.
Your new role Provide an efficient Clerical service for Senior and Local Managers.
Dealing with all office duties in a competent and confidential manner, ensuring compliance with GDPR legislation.
Reception duties as and when required in location.
The ability to process invoices.
Liaise with the Senior Manager for banking purposes, co-ordinate monthly banking requests for petty cash for all units and ensure accuracy of the same.
Assist the current staff team in areas of formulating and sending letters, typing, posting and ordering stationery.
Provide clerical cover if required in times of absence/annual leave.
Maintain a filing system and ensure that correspondence received by Service Manager is prioritised, redirected, filed or archived as appropriate and up to date.
Liaise with local managers in areas of referral data, clinic appointments, quotes/purchases of equipment, invoices and any other ad-hoc duties.
Liaise with Repairs/Maintenance team to organise the servicing and repairs of equipment, quotes and invoices of new equipment and any other ad-hoc duties.
Responsible for taking the minutes at meetings and communicating same to all areas.
Ensure records are archived appropriately with appropriate labelling, ensuring archives are in accordance with GDPR.
Photocopying documentation as may be required What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
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