Job Description We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant and Office Manager.
In this role, you will be responsible for providing support to our executive team and ensuring the smooth operation of our office site.
Your primary focus will be assisting with presentations, managing calendars, facilitating meetings, and coordinating various office functions.Responsibilities:Assist with the creation and editing of slides and presentationsManage executive calendars and schedule appointmentsFacilitate meetings for the Cork Leadership Team (CLT) including preparation and minutesAssist with ordering and procurement of supplies and equipmentServe as the IT project coordinator for site-related projectsEnsure the functionality and operational readiness of the office site at all timesOversee the maintenance and supply of coffee machinesFacility responsibility for meeting roomsHandle internal communication tasks such as managing InfoTV screens, creating the weekly site newsletter, posting newsletters and organizational announcements.Facilitate Town Hall meetings and assist with slide preparation for senior managementLiaise with the corporate IT Site Lead and Support Team, representing local business unit/site interests and coordinating with local IT techniciansCoordinate with the outsourced facility team and Corporate Real Estate, following up on facility-related matters and representing local business unit/site interestsManage the shipping function, including following up with local shipping employees and negotiating contracts with shipping couriersSupport the compliance team by pulling import specifications for local ECCN (export control) complianceChair the Cork Environment Health & Safety board, ensuring site compliance with local EHS regulations, conducting quarterly meetings, and driving continuous improvement initiativesConduct workplace assessments as requiredAll other duties as assigned by the Cork site leadership teamManage the reception desk and conference areaAssisting with or ordering and procurement of supplies and equipmentLead the ISO 27000 series certification for Information Security and Privacy ManagementBasic RequirementsSpecific Knowledge/Skills:A Bachelors degree (may be substituted with equivalent work experience in this field as determined by the hiring manager)Proficiency in Google apps and Google suite, presentation software and other relevant systemsExcellent communications skills, including interpersonal skillsResults driven and orientedThe ability to read, understand and interpret contracts as well as understanding basic financial accounting principles and budgetsExcellent writing skills and the ability to proofread, edit and format written documents and reports to a high professional level, within minimal errorsMust be able to report to the Cork Office as a work locationAttention to detail and accuracy in workKnowledge of EHS regulations is a plusFamiliarity with facility management and office operationsStrong organizational and time management skillsExperience with calendar management and meeting facilitationKnowledge of IT project coordinationAbility to work independently and prioritize tasks effectivelyPersonal Traits:Strong self-management skills and interpersonal communication skills to work closely with Motorola's customers, as well as Engineering, Project Management, Real Estate and managementSelf-motivated and self-managed to perform the required duties at a distance from direct supervisionThe ability to learn new skills, systems and technologiesPreferred Qualifications:Experience reviewing, editing and formatting reports for executive level personnelExperience in providing executive level administrative support, including logistics, policy/SOP development and making recommendations to executive level managersExperience in or supporting public safety or public safety communicationsTravel RequirementsNoneRelocation ProvidedNonePosition TypeExperiencedReferral Payment PlanNoCompanyMotorola Solutions Ireland LimitedEEO StatementMotorola Solutions is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world.
If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.We're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions.
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