Step into the role of an Executive Assistant, supporting Barclays Europe Chief Executive Officer. You'll be managing the CEO's diary, including scheduling appointments, ensuring they are adequately prepared for meetings, tracking expenses including collating receipts, reconciling Corporate Credit Cards, ensuring they have been processed and approved within the required SLAs, and making all travel arrangements.
To be successful as an Executive Assistant, you should have:
Proven experience in a PA/EA role.Confidence to work with senior leaders and stakeholders to build good working relationships and work collaboratively.Proven ability to be self-motivated, manage time effectively, and deliver work to a consistently high quality.High degree of organisational awareness with an ability to solve problems and make decisions independently.'Can do' attitude with the confidence, composure, and common sense to interact on a national level with a wide range of senior stakeholders across teams.High level of professionalism with excellent communication skills.Good understanding of Outlook, Word, PowerPoint, and Excel.Confident, flexible working attitude.The ability to work well under pressure.Some other highly valued skills may include:
Fluency in European languages.Having worked for a CEO previously.Financial sector experience.This role is based out of Dublin.
Purpose of the role To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.
Accountabilities Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.Analyst Expectations Will have an impact on the work of related teams within the area.Partner with other functions and business areas.Takes responsibility for end results of a team's operational processing and activities.Escalate breaches of policies/procedure appropriately.Take responsibility for embedding new policies/procedures adopted due to risk mitigation.Advise and influence decision making within own area of expertise.Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisation's products, services and processes within the function.Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.Make evaluative judgements based on the analysis of factual information, paying attention to detail.Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.Guide and persuade team members and communicate complex/sensitive information.Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.
#J-18808-Ljbffr