Executive Assistant - Commercial 2Application Deadline: 13 January 2025
Department: Executive Assistant
Employment Type: Permanent - Full Time
Location: 10 Earlsfort Terrace, Dublin 2, D02 T380
Reporting To: Practice Administrator
DescriptionArthur Cox is one of Ireland's leading law firms and is the 2024 IFLR Europe Awards, Irish Law firm of the year.
An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow.
Constant innovation allows us to service our clients in the best possible way.
You will have a solid and proven track record as an Executive Assistant.
Key ResponsibilitiesProviding comprehensive administrative and secretarial support to partners and associates in the Employment practice group and wider Commercial 2 team.Comprehensive email and diary management.Manage AML requirements for client onboarding, ensuring all procedures are followed.Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.Managing audit/accrual requests for clients.Maintain electronic files, ensuring all records are up to date and easily accessible.Production, editing and formatting of legal documents and templates.Digital dictation.Co-ordinating travel arrangements, meetings and itineraries.Processing Expenses.Maintaining and updating client database.Ad-hoc duties as required. Skills, Knowledge and Expertise4+ years' experience as a Legal Secretary PA/EA.In-depth experience with Client Billing/Payments systems.Excellent IT Skills in Microsoft Word, Excel and PowerPoint.High degree of attention to detail.Typing skills of at least 70 words per minute.Excellent interpersonal and communication skills.Excellent organisation skills with the ability to prioritise workload.Team player, who can also work on their own initiative.Excellent oral and written communication skills. BenefitsWe reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with the following:
Market leading salaryDiscretionary annual bonus scheme25 days annual leave allowancePension schemeTaxSaver and Bike to Work schemeHealthcareFull gym and wellness programme
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