OverviewWe're on the lookout for a motivated, professional and confident Executive Assistant to join our International Beverages Team based in Dublin.
The successful candidate will provide support to our VP Strategy, Sr Director Finance, and Sr Director HR.
The right candidate will be someone who is highly organised and is able to manage multiple diaries.
You'll be able to stay calm under pressure and keep up in a fast-paced office environment with a positive attitude and willingness to get involved.
This is a busy role where you will need to think on your feet, you will need to be able to plan and effectively prioritise your workload.
The team is looking for an enthusiastic PA who is a whizz at Outlook and PowerPoint and isn't fazed by an ever-changing agenda!
ResponsibilitiesPrinciple Accountabilities: Provide secretarial and administration support to the team (as relevant) on scheduling, meeting, traveling, and T&E claims.Manage the calendars (across various time zones).Manage schedule appointments and travel arrangements of the team, i.e., meeting conferences.Organize and coordinate related meeting conferences and visitors both local and regional.Monitor and track team T&E expenses on a monthly basis.Provide administrative support to the full team.Schedule business appointments and make arrangements for meetings onsite and offsite, organise conferences and arrange travel, including visas for members of the group.Organize travel arrangements, often global, and pull together detailed travel itineraries to specific manager requirements, sometimes across multiple time zones.Monthly planning and processing of travel and expenses for the group.Prepare special reports or PowerPoint presentations as requested by team lead or his direct reports.The role requires the job incumbent to be flexible and to carry out additional duties as requested that might not be included in this list of job responsibilities.QualificationsEssential Skills: Experienced PA/Senior Administrator, with a proven track record providing a fully-fledged service to an extended functional team with global interfaces, ideally within a multinational environment.Systems savvy (including MS Office Suite, SAP, CORE etc.
or equivalent) coupled with strong organisational skills.Excellent communications skills (written and verbal) including an innate ability to professionally deal with internal and external clients, across all levels.Ability to multitask (manage several people/demands concurrently) and professionally.Self-sufficient nature, ability to anticipate and prepare requirements for business meetings, trips etc.
in advance.Robust approach coupled with demonstrated initiative.Flexibility to adapt to a constantly changing environment.At PepsiCo, opportunity is for everyone. Recognised as a Great Place to Work in Ireland, PepsiCo fosters a culture of diversity, equity and inclusion with acceptance and respect for all employees.'A space to be you' is our initiative that creates a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice.PepsiCo is a supportive work environment that provides a sense of community for employees.
We work with our employees to ensure they have reasonable accommodations they need to be at their best.pep+ (PepsiCo Positive) is a core strategy of PepsiCo, placing sustainability at the centre of our business to have a positive impact on the planet and people.For the purposes of external advertising, we have called this role an Executive Assistant. However, please note that the internal job title the successful candidate will have will be (Admin Assistant). For more information, scroll down to visit www.pepsico.com
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