Executive Officer - MIC Limerick Unijobs DAC are currently recruiting an Executive Assistant to join the Finance Department within Mary Immaculate College.
This role will be based on the Limerick campus, and we are looking for someone to commence ASAP and the contract will be a length of 2 months initially.
The working hours are 35 per week and salary being offered ranges from €32,367 - €56,001.
Duties and Responsibilities Responsible for the planning, co-ordination, implementation and performing data validation checks of all student finance processes, including regular cross departmental communication ensuring all deadlines are met.
Manage Student Record Systems processes, including daily, weekly, monthly and annual tasks to ensure correct functioning of Student Record Systems processes.
Preparation of student finance supporting documentation for publication on the MIC website and intranet.
Preparation of regular reconciliations across the student finance function.
Supervision of and delegation to clerical officer staff.
Oversight of the Student Finance Department email accounts.
Regular debt collection in line with MIC governing policy.
Ensuring student accounts are accurate, including review of receipt allocation, refund processing, invoice and credit note creation, sponsorship allocation and reconciliation of same.
The creating & sending of bulk email & text messages to students.
Fee status assessment for HEA Free Fees Initiative (FFI) & non-EU nationals.
Attendance at MIC information/open days and contribution to student orientation & new academic year prospectus & student handbook (shared).
Ensure GDPR compliance.
Maintain up-to-date procedures, policies and cross-training for all student finance processes.
Assist Finance Manager in maintaining the Finance Internal Control Framework (ICF) for Student Finance.
Liaise with auditors.
Continuously work as part of a team within the finance department to identify and progress areas for improvement/development.
Other tasks, including project work, as directed by the Finance Manager (Student Finance Operations) or Senior Finance Manager (Planning and Revenue).
The list of duties and responsibilities as detailed is not exhaustive.
The performance of the entire range of duties is not necessarily confined to any one individual, as the work requires that staff function in a flexible manner, and work together as a team.
The College retains the right to assign new duties and/or to re-assign staff to other areas of the College, in response to service needs.
Unijobs DAC is an equal opportunity employer Skills: Hardworking Reliable Dependable
