Title: Executive Assistant to Chief Executive Officer ScotiabankRequisition ID: 206176
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
Purpose:
Contributes to the overall success of the Executive Team ensuring specific individual goals, plans, initiatives are executed/delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures.
What you will do: Provide a high standard of comprehensive administrative support to the Chief Executive Officer. Work efficiently and without supervision within a demanding and pressurized role. Plan and orchestrate work to ensure that Chief Executive Officer priorities are met, organizational goals are achieved, and best practices are upheld.Liaise extensively with the Dublin Leadership Management Team plus business areas including Capital Markets, Corporate & Investment Banking, Operations, HR, Audit, Risk, Compliance, Legal & Corporate Governance. Exercise discretion when handling confidential & sensitive information relating to employee issues, clients, and restricted projects.Be the secretary of the Dublin Executive Committee. Responsible for scheduling all meetings, coordination, and circulation of material for review, and takes comprehensive minutes at each monthly meeting.Support the Company Secretary, Directors, and Independent Non-Executive Directors of the Board of Scotiabank (Ireland) DAC with administrative aspects related to the board and all board related meetings.Co-ordinate travel arrangements for Chief Executive Officer and Independent Non-Executive Board Members.Schedules complex itineraries on behalf of Senior Executives visiting from overseas offices.Regularly liaise with other Executive Assistants globally to manage inbox requests and to collaborate and align with global initiatives.Be a member of the Dublin Incident Management Team. Monitor, review, and make updates to the Plan & Contact Directory as directed, for distribution.Record Ambassador for CEO business unit to help support the implementation and adherence to the Record Retention Policy.Manage Diligent application for the entity to include managing the contract, review and provide access and monthly attestation of current users.Organise onsite and offsite key meetings/presentation/seminars/all staff, ensuring catering/venues are arranged as necessary.Manage the accurate, timely tracking and processing of invoices, expenses and credit card reconciliations for the CEO office.Provide back-up cover for Facilities Manager and Receptionist during absences.Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls.Contribute to a high-performance environment and foster an inclusive work environment, supporting the vision/values/business strategy for the team.What you will bring: Advanced knowledge of Microsoft applications and Diligent Board Books software.Excellent typing skills, strong written and verbal business communication skills.Advanced Outlook experience to include Calendar and Inbox management skills.Strong organizational and time management skills with the ability to prioritize to meet targets.Well-developed interpersonal skills to provide a high level of service and maintain working relationships locally and globally.Ability to project a positive and professional image; able to be diplomatic and politely tactful.Sound judgement and awareness of operational activities and responsibilities.Acts with complete discretion when handling confidential and sensitive information.Proactive, self-motivated, and capable of working both independently and in a team environment.Strict adherence to guidelines, policies, and procedures.Working Conditions:
Work in a standard office-based environment; non-standard hours are a common occurrence. Travel is not required.
Interested?
If your experience is closely related but doesn't align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!
What's in it for you?
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.
Location(s): Ireland : Leinster : Dublin
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services.
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