ABOUT MGS: As a global provider of healthcare manufacturing solutions, MGS provides the right balance to drive vital innovations: robust end-to-end solutions combined with the strong customer focus and seamless collaboration of an agile partner. That's why we're the development, engineering, and manufacturing partner of choice for today's leading Pharma, Diagnostic and MedTech innovators. Serving customers from 12 strategically located facilities around the world, we transform our customers' most pressing challenges into innovations that improve lives. Our HR team champions our culture and is committed to attracting, developing, and retaining the best people.
Role Purpose: As a HR Coordinator, you will demonstrate a broad scope of knowledge and experience and contribute proactively to the day-to-day HR activities of the company. The HR Coordinator will be responsible for performing a variety of human resources functions including core administrative support to the Director of HR and wider MGS Ireland plant as required, recruiting, handling of employee life cycle activities, employee relations, performance management and compliance. To be successful in this role, you should have a solid understanding of HR Coordinator responsibilities and a passion for recruiting.
Salary: DOE
Contract Type: Maternity Leave Cover – 12 month fixed-term contract.
Key Responsibilities: Maintaining the HR filing systems and staff filesFiling, copying, drafting, and managing correspondence (including confidential information)Stationery supply managementMeeting Room management for HR Dept & Wider SLTCoordinating catering requests/lunch vouchers when requiredGeneral Switchboard management, i.e., answering/directing calls to the company and assisting thereafter in ensuring all specific enquiries to the HR Departments are actioned in a timely mannerActing as a focal point of contact within HR for the departments' respective internal and external customersProvide support to employees and managers in various HR related topics and resolve any issues that may ariseAssist managers and employees in understanding and applying HR policies, and procedures to maximize employee performance, achieve organizational effectiveness, improve employee engagement, and ensure legal complianceAssisting with other ad-hoc administrative and project requirements as required within HR (distribution of birthday cards, locker allocation, postal service)HRIS – be responsible for the overall upkeep of the system by ensuring staff profiles are updated, all hours are clocked in line with the working time act and resolve issues for staff such as passwords and inputting requestsAnnual Leave – manage annual balances with department managers throughout the yearRecruitment management - support the hiring managers on recruiting and hiring needs, including posting and marketing of open jobs, screening candidates, coordinating interviews, and preparing to onboard the successful candidateOnboarding of staff – creating induction packs, preparing contracts, organising induction training, setting up profiles on relevant systemsWork visas / employment permits – maintain database to ensure staff are compliant with legislationPerformance management – support the annual performance management process and maintain accurate HR records of sameThe above list of daily duties & responsibilities is not exhaustive and may evolve alongside the needs of the business and the HR support needed to deliver as a result.
The ideal candidate: The HR Coordinator must have previous HR administration experience in a busy and dynamic working environment and advanced knowledge of MS PowerPoint, Excel, Word, and Outlook. It is also critical that they possess strong time management and organisational skills with an attention to detail and a proven ability to handle multiple priorities.
The HR Coordinator must also be a self-starter, results-oriented with a strong work ethic and the ability to work on their own initiative. Excellent interpersonal skills and exceptional verbal and written communication skills are essential, as is the ability to work with a high degree of discretion and confidentiality.
Minimum 2 years' experience in a similar fieldEducation – 3rd level degree/qualification in HRCIPD membership desirableMGS are an equal opportunities employer.
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