Summary of Responsibilities: PharmacyStore is an Irish-owned community pharmacy group with 5 stores, over 60 employees and strong ambitions to continue to grow.
We are situated in the local communities we serve and understand the importance of what we deliver to our customers and their families.
The HR Administrator at PharmacyStore is a key member of the support office and is responsible for providing comprehensive administrative support to the PharmacyStore group to ensure an efficient and smooth HR operation.
The role involves coordinating HR activities, managing health & safety protocols, and supporting operational efficiency across multiple retail locations.
Specific Responsibilities: Employee Records Management: Maintain and update employee records (physical and digital).
Ensure employee data is up-to-date in HR systems.
Assist with the onboarding process by preparing employment contracts and organising induction programs.
Recruitment Support: Assist with the recruitment process, including posting job vacancies e.g to PharmacyStore Website, Occupop and screening candidates.
Coordinate interview schedules with candidates and hiring managers.
Prepare offer letters and other recruitment-related documentation.
HR Documentation: Assist in the preparation of HR documents, including employment contracts, letters, and other HR-related correspondence.
Manage the filing of all HR documents to ensure easy retrieval.
Compliance and Policy Management: Ensure compliance with HR policies, procedures, and legal requirements.
Assist in the development and implementation of HR policies and procedures.
Support the SLT team in maintaining a compliant and positive workplace environment.
Employee Relations: Act as a point of contact for employees regarding HR-related queries and concerns.
Support the implementation of employee engagement and wellness programs.
Operations Support: Provide general administrative support to the operations team, including scheduling meetings, preparing reports, and handling correspondence.
Liaise with store managers to ensure compliance with operational standards and support their HR and health & safety needs.
Prepare and distribute internal communications related to HR, health & safety, and operations.
Health & Safety Administration: Coordinate health & safety training programs, ensuring compliance with legal and company standards.
Monitor and report on health & safety performance, identifying trends and areas for improvement.
Assist in developing and communicating health & safety policies and procedures to staff.
Key Personal Attributes Required: Strong interpersonal skills and a customer-focused attitude.
Ability to work independently as well as part of a team.
A proactive approach to problem-solving.
Strong organisational and multitasking abilities.
Excellent communication skills, both written and verbal.
Attention to detail and a high level of accuracy.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to maintain confidentiality and handle sensitive information.
Desired Experience and Qualification: Bachelor's degree or equivalent qualification in Human Resources, Business Administration, or a related field.
Proven experience as an HR Administrator or relevant role.
Familiarity with HR software (e.g., HRIS, ATS) and MS Office (Excel, Word, PowerPoint).
Experience with retail operations or multi-site environments.
